Administrative Clerk

Metro; Toronto; On-site; CAD 30,000 - 45,000; Full time

Job summary

A leading company in the logistics sector seeks an Administrative Clerk to support the Distribution Centre. The role involves managing employee data, assisting payroll activities, and ensuring compliance with collective agreements. Candidates must have relevant education and a strong skill set in communication and problem-solving.

Qualifications

• 1-3 years of work-related experience required.
• Good oral and written communication skills.
• Ability to prioritize and multi-task effectively.

Responsibilities

• Process employee data and maintain databases accurately.
• Prepare weekly work schedules and productivity letters.
• Administer Time and Attendance and support Operations Team.

Skills

Communication

Problem-solving

Multitasking

Education

College study (2 years) in business or administration

Tools

Microsoft Office Suite - Excel

Job description

Division : Logistics and Distribution ()

Department : Logistics and Distribution

WorkLocation : METRO ON - 170 THE WEST MALL (#A-WEST)

Position Type : Temporary

• This is a temporary position until June 2026

SUMMARY :

The Administrative Clerk provides administrative support at the Distribution Centre for unionized employees supervision managers and senior management. This position is responsible and accountable for processing information in a timely and accurate manner in compliance with Company Policies and the Collective Agreement. The Administrative Clerk ensures that Operations has the correct information and tools to support the daily functions of the Distribution Centre.

SPECIFIC RESPONSIBILITIES :

• Printing of EXE reports transfer selector hours from EXE to labour sheets for the Payroll Department and update productivity spreadsheet.
• Administration of the DC Time and Attendance Program and support to the Operations Team.
• Administration of the Measured Day Work Program (MDWP) including reports and productivity letters to support to the Operations Team. Provide supporting documentation.
• Preparation of Disciplines and Record of Warnings including typing distribution and scanning for shared drive based on information received from Supervision.
• Assist with weekly preparation of Productivity Letters scanning documents and updating spreadsheet.
• Accurate and timely update of employee data base based on employee update forms. Ensure forms are completed properly with the necessary signatures and forward to DC Human Resources.
• Other miscellaneous duties as determined by the Supervisor Operations Administration that supports the operation of the Distribution Centre.
• Preparation and circulation of P.T. and F.T work schedules weekly.
• Preparation and circulation of P.T. and F.T Probation Reports weekly.
• Scanning documents to shared drive. Filing. Maintain department files.
• Updating of all overtime lists (DOL EDOL SHOL) including timely posting and removal; typing of overtime schedules preparation of temporary and permanent postings charts and preparation of update forms preparation of registered letters processing of termination forms and other duties as required.
• Update FT Seniority list weekly post quarterly.
• Prepare Permanent and Temporary Job Postings and Awards Weekly. Update Temporary Posting Chart.
• Safety Shoe Allowance tracking update provider monthly with new list and reconcile invoices.
• Sortation & distribution of mail.
• Vacation Charts prepared annually 1st poll 2nd poll audited posted. Post communication memos.
• Processing of termination disciplines and registered letters including tracking use templates and ensure supporting documentation is attached to termination form obtain signatures forward to HR-DC for processing. Receive a list of names and process.
• Other duties as required
• Learn & apply Collective Bargaining Agreement knowledge and meet timelines as defined.

QUALIFICATIONS :

• College study (2 years) in business or administration.
• 1-3 years work related experience.
• Good oral and written communication skills including good interpersonal skills.
• Ability to prioritize and multi-task as the incumbent must adhere to strict deadlines with consistent interruptions.
• Ability to problem-solve and work independently with minimal or no supervision.
• Strong knowledge of Microsoft Office Suite especially Excel

RELATIONSHIPS :

• Distribution Centre Departments (Operations Human Resources Health & Safety Finance and Labour Relations)
• Customers

The responsibilities and relationships assigned to this role may change as is necessary to achieve Metros business objectives.

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values respects and relies on the diversity of backgrounds experiences and points of view because it allows us to innovate make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Please note that we will only contact those whose applications are selected.

We respectfully request that agencies do not contact us or send us unsolicited applications.

Key Skills

Employment Type : Temp

Experience : years

Vacancy : 1

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