Administrative Clerk

Altis Recruitment; Saint John; On-site; CAD 40,000 - 55,000; Full time

Job summary

A prominent recruitment agency is seeking an Administrative Assistant to manage data entry, maintain records, and ensure accuracy in documentation. The ideal candidate will possess 1-3 years of experience in administrative roles, particularly in finance, and demonstrate proficiency in Microsoft Office, especially Excel. Strong attention to detail and the ability to communicate effectively in English are essential.

Qualifications

• 1-3 years' experience required.
• Experience in finance preferred.
• Fluency in English is essential; French is an asset.

Responsibilities

• Perform administrative duties including data entry and record-keeping.
• Update records and produce relevant reports.
• Liaise with internal and external personnel.

Skills

Detail Orientation

Administrative Skills

Data Entry

Record Keeping

Microsoft Office Suite

Intermediate Excel

Fluency in English

Clerical Experience

Education

1-2 year post-secondary certification/diploma

3-year college diploma or university degree

Job description

In this role, you will:

• Perform administrative duties such as data entry, record-keeping, filing, organizing documents and files, and ensuring accuracy.
• Update records, trackers and databases, cross-reference various records, and produce relevant reports.
• Identify, and escalate as appropriate, discrepancies and irregularities in records.
• Liaise with internal personnel and external vendors to address gaps in documentation.
• Assist in internal reviews, providing requested documentation and resolving discrepancies when needed.

What we are looking for:

• Qualifications include a minimum of 1-3 years' experience and a 1-2 year post-secondary certification/diploma, or less experience if combined with a 3-year college diploma or university degree and/or an equivalent combination of education and experience.
• Proficiency in standard computer applications (Microsoft Office Suite) including intermediate Excel proficiency.
• Experience in clerical or administrative roles, particularly in finance.
• Fluency in English is required; French is an asset.

Working Conditions:

• Regular requirement for a high level of detail/precision.
• Extended work hours and work outside of regular business hours may be required during emergencies
• As we work with and support people (managers, colleagues, clients/customers, volunteers, donors and external partners) and communities in Canada and around the world, applicants whose first language is not English may be required to perform the responsibilities of the role in English.
• Eligibility to work in Canada. At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).