Administrative Clerk

City Of Edmonton; Edmonton; Hybrid; Full time

Job summary

The City of Edmonton seeks a detail-oriented Administrative Clerk to join the Waste Services Branch. You will help implement critical records management systems, provide essential administrative support, and improve workspace optimization. This role requires a team player with strong communication skills, a commitment to delivering high-quality work, and the ability to thrive in a dynamic environment.

Qualifications

• Completion of Grade 12 or completion of an appropriate certificate program from an approved business school.
• Minimum of two years of progressively responsible experience in information processing.

Responsibilities

• Assist with implementing the electronic records management system.
• Provide general administrative support for workplace optimization projects.
• Coordinate records clean-up and serve as the go-to person for records management.

Skills

Communication Skills

Time Management

Organizational Skills

Problem Solving

Customer Service

Education

Grade 12 or Certificate from approved business school

Tools

Google Workspace

Microsoft Office

Ariba or SAP

Job description

Are you a highly organized and detail-oriented administrative professional looking for a challenging opportunity? The City of Edmonton's Waste Services Branch is seeking a dynamic Administrative Clerk to play a pivotal role in implementing our electronic records management system and supporting critical workspace optimization initiatives. This position offers the chance to contribute to strategic goals, foster innovation, and make a tangible impact across the branch. If you thrive in a fast-paced environment, possess excellent communication skills, and are eager to drive key deliverables, we encourage you to apply.

What will you do?

• Assist with the implementation of the City's electronic records management system, including developing processes and procedures, and providing hands-on support and training to various business areas
• Act as an in-house records specialist, coordinating records clean-up events and serving as a go-to person for records management support across the branch
• Provide general administrative support to the Workspace Optimization Project, including scheduling meetings, preparing agendas, taking minutes, managing documents, and creating purchase orders
• Offer administrative support and backup to other administrative clerks and the Branch Manager's Office, which may include monitoring email accounts, setting up meetings, and coordinating responses to Council and citizen inquiries
• Assist with the preparation of responses to inquiries, ensuring timely and high-quality communication with various internal and external stakeholders
• Support various branch initiatives such as employee engagement events and recognition programs

Qualifications

• Completion of Grade twelve (12) or completion of an appropriate certificate program from an approved business school/college
• Minimum of two (2) years of progressively responsible and diversified information processing experience including diversified data entry experience, including general office procedures

Assets:

• Experience with Records Management
• Experience providing administrative support to high-level management
• Experience with Ariba and/or SAP

Skills required for success:

• Considerable knowledge of modern office practices, procedures, and equipment, including records management
• Ability to adapt quickly to change and creatively problem-solve
• Ability to work independently and professionally within a team environment
• Strong verbal and written communication skills, including excellent grammar, punctuation, and spelling
• Ability to perform assigned tasks with a high level of accuracy
• Ability to effectively handle sensitive information using discretion
• Excellent time management and organizational skills, with the ability to manage competing priorities and a large volume of work under tight timelines
• Customer service focused with the ability to effectively manage conflict
• Strong interpersonal skills and the ability to establish and maintain effective working relationships with a focus on collaboration
• Proficiency in relevant software and computer applications, including Google Workspace (Gmail, Calendar, Docs, Forms, Sheets, Slides, etc), Microsoft Office (Word, Excel, etc), and the ability to learn new computer skills
• Alignment to our Cultural Commitments and Leadership Competencies
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

• Applicants may be tested

Work Environment:

• Applicants must have access to reliable transportation to commute to and from the workplace as there is no public transportation to this location
• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail]. Learn more about our benefits.

Up to 1 Temporary Full-time position for up to 11 months

Hours of Work: 33.75 hours per week

Salary Range: $25.172 - $31.257 (Hourly); $44,346.770 - $55,067.020 (Annually)

Talent Acquisition Consultant: SL/MM

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation

Classification Title: Clerk II
Posting Date: Jul 10, 2025
Closing Date: July 17, 2025 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: City Operations
Work Location(s): EWMC (Edmonton Waste Management Centre), IPTF Site 480, 250 Aurum Rd Edmonton T6S 1G9