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Administrative Associate Maternity Leave

Gillfor Distribution

Dartmouth

On-site

CAD 45,000 - 65,000

Full time

Yesterday
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Job summary

A leading company in Dartmouth is seeking an Accounts Receivable/Accounts Payable Associate for maternity leave coverage from September 15, 2025, to November 30, 2026. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication and analytical skills, and will be responsible for managing accounts and paperwork effectively.

Qualifications

  • Minimum of 2 years AR/AP administration experience.
  • Strong verbal and written communication skills.
  • Self-motivated with high energy.

Responsibilities

  • Manage flow of paperwork and filing.
  • A/R review and collect accounts as required.
  • Post and process small bills and employee expenses.

Skills

Communication/Teamwork
Critical Thinking/Analytical Skills
Technical Skills Excel
Problem Solving
Fluency with data & Metrics
Logic/Result Focus
Creative and Innovative Thinking
Prioritization

Tools

Excel

Job description

Maternity Leave coverage temporary September 15, 2025 to November 30, 2026.

The primary function of the Accounts Receivable/Accounts Payable Associate is to support the Division locations daily administration functions. The ideal Accounts Receivable/Accounts Payable Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR/AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required.

Core Competencies

  • Communication/Teamwork
  • Critical Thinking/Analytical Skills
  • Technical Skills Excel
  • Problem Solving
  • Fluency with data & Metrics
  • Logic/Result Focus
  • Creative and Innovative Thinking
  • Prioritization

Performance Requirements

  • Manage flow of paperwork and filing
  • A/R review and collect accounts as required as well as take/post payments and take payments to the bank.
  • A/P process product receiving paperwork to receive materials.
  • A/P post and process small bills and employee expenses.
  • Administer inventory counts/cycle counts. Make inventory adjustments.
  • Invoice sales invoices including posting freight to the orders.
  • Generate sales journal reports for management.
  • Administer timecards for head office.
  • Perform related clerical duties such as faxing and photocopying.
  • Working with other regional branches as it relates to shared expenses.

Standards of Performance

  • Minimum of 2 years AR/AP administration.
  • Strong computer skills
  • Adhere to all Health & Safety policies & procedures.
  • Strong verbal and written skills to communicate with all levels of the organization.
  • Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions

  • Full-time Monday to Friday 8:00 a.m. to 5:00 p.m. and any overtime as required.
  • Report directly to Division Manager.
  • Maternity Coverage - Temporary September 15, 2025 to November 30, 2026.
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