Administrative Associate - 6 Weeks Contract

Talentify; Kingston; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Administrative Associate in Kingston to manage reception duties, including calls and appointments, using MS Office daily. The role supports healthcare operations by collaborating with medical staff and requires excellent customer service skills. The position offers competitive pay and a business casual environment, with on-site work Monday to Friday.

Benefits

Free parking

Qualifications

• High School diploma required.
• Experience as office assistant or receptionist is preferable.
• Diploma in Medical Administration is a plus.

Responsibilities

• Perform receptionist duties and manage incoming/outgoing calls.
• Send emails and schedule appointments efficiently.
• Order office supplies including PPE.

Skills

Customer service

Administrative support

Data entry

Communication

Understanding of medical terminology

Education

High School diploma

Diploma in Medical Administration

Tools

Microsoft Office Suite

Job description

Job Title: Administrative AssociateJob Description

We are seeking an Administrative Associate to perform receptionist duties, manage incoming and outgoing calls, and efficiently send emails while scheduling appointments. The role requires daily use of MS Office for administrative purposes and encompasses office responsibilities such as ordering supplies, including personal protective equipment (PPE). Regular checking of incoming faxes and emails is essential, along with partnering with the nurse in the office for medical appointments and calendar coordination.

Responsibilities

• Perform receptionist duties and manage incoming and outgoing calls.
• Send emails and schedule appointments efficiently.
• Utilize MS Office daily for administrative tasks.
• Order office supplies, including personal protective equipment (PPE).
• Regularly check incoming faxes and emails.
• Collaborate with the nurse for medical appointments and calendar coordination.

Essential Skills

• Strong customer service and administrative support skills.
• Proficiency in data entry and front desk operations.
• Advanced knowledge of Microsoft Office suite, including Excel, Outlook, and Word.
• Excellent communication skills.
• Understanding of medical terminology and health care procedures.
• Ability to schedule patient appointments and manage outgoing calls.

Additional Skills & Qualifications

• High School diploma.
• Experience as an office assistant, receptionist, or office administrator.
• Nice to have: Experience as a medical administrator or medical office assistant.
• Diploma in Medical Administration is a plus.
• Background as a receptionist in a healthcare facility or SPA is advantageous.

Work Environment

This position is located in the office, Monday to Friday, with a schedule from 8:30 am to 4:30 pm, totaling 37.5 hours per week. The dress code is business casual. Free parking is available on-site. The office is situated next to one of their clinics, and there are four nurses based in the office who are frequently on the road.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Workplace Type

This is a fully onsite position in Kingston,ON.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.