Administrative Assistant - YYC

Essential Functions

1. Maintain strict confidentiality of all station personnel records and any other employee information.
2. Maintain personnel records of active and inactive employees.
3. Coordinate local airport badge/pass process.
4. Manage employee uniform program.
5. Compile reports and prepare billing information.
6. Ensure required posting and corporate information are updated and displayed as required.
7. Open, sort, and distribute incoming correspondence.
8. Draft internal/external communications to the correct person and/or department.
9. Support onboarding activities such as entering new hire information, benefits enrollment, and new hire orientations.
10. Track attendance and monitor schedules using the Kronos timekeeping system.
11. Support hiring and recruitment initiatives (e.g., recruitment events, new hire tracking).
12. Process payroll and employee status changes in our Human Resource Information System, UKG.
13. Assist with employee engagement activities.
14. Support Operations with shift/vacation bids and reporting.
15. Assist the HR manager with tasks such as monitoring and tracking leaves and reporting.
16. Set up meetings and take minutes.
17. Other duties as assigned.

Experience

1. Minimum of 3 years of office administrative experience.
2. Proficiency with Microsoft Office products (Excel, Word, PowerPoint).
3. Experience working with the Kronos application, UKG, and/or payroll experience.
4. WCB reporting/tracking experience.

Abilities

1. Ability to handle a large volume of emails.
2. Ability to multitask, prioritize, and stay organized.