Administrative Assistant - YYC

• Maintain strict confidentiality of all station personnel records and any other employee information.
• Maintain personnel records of active and inactive employees.
• Coordinate local airport badge/pass process.
• Manage employee uniform program.
• Compile reports and prepare billing information.
• Ensure required posting and corporate information are updated and displayed as required.
• Open, sort, and distribute incoming correspondence.
• Draft internal/external communications to the correct person and/or department.
• Support onboarding activities such as entering new hire information, benefits enrollment, new hire orientations, etc.
• Attendance tracking and schedule monitoring using the Kronos timekeeping system.
• Support hiring and recruitment initiatives (e.g., recruitment events, new hire tracking, etc.).
• Process payroll and employee status changes in our Human Resource Information System, UKG.
• Assist with employee engagement activities.
• Support Operations with assisting with shift/vacation bids, reporting, etc.
• Support the HR manager with tasks such as monitoring and tracking leaves, reporting, etc.
• Set up meetings and take minutes.
• Other duties as assigned.

Experience

• Minimum 3 years of office administrative experience.
• Proficiency with Microsoft Office products (Excel, Word, PowerPoint).
• Experience working with the Kronos application, UKG, and/or payroll experience.
• WCB reporting/tracking experience.

Abilities

• Ability to handle a large range of emails.
• Ability to multitask, prioritize, and keep organized.