Administrative Assistant - Valve Business Unit

Stream-Flo Industries Ltd.; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in manufacturing seeks an Administrative Assistant to support the production and operations departments. Responsibilities include managing work order systems, verifying production sheets, and maintaining office supply inventories. Ideal candidates will have 3-5 years of office experience and proficiency in MS Office and SAP.

Benefits

Competitive salary

Profit sharing

Comprehensive benefit program

Qualifications

• 3-5 years' experience in a fast-paced office environment preferred.
• Proficient in MS Office (Word, Access, Excel, Outlook).
• Self-motivated and able to work under general supervision.

Responsibilities

• Verify production assembly sheets and manage office administration duties.
• Maintain employee training files and investigate discrepancies.
• Assist Sales department in processing and maintaining sales orders.

Skills

Strong communication

Organizational skills

Time management

Interpersonal skills

Problem-solving skills

Attention to detail

Tools

MS Office

SAP

Job description

Internal Candidates - please apply by logging in to UltiPro.

External Candidates - please apply with the Apply Now button.

Reporting to the Production Manager, the Administrative Assistant - VBU will assist production and operations in processing and maintaining the work order system and all office administration related functions.

Primary Duties :

• Verify production assembly sheets by ensuring that heat numbers are properly allocated on production work orders.
• Verify and review Production Heat Sheets ensuring that all Heat Numbers listed matched the parts used.
• Closing of production orders including matching with office folder and amalgamation of critical documents.
• Creation and maintenance of manufacturing production orders and files.
• Maintenance of manufacturing employee training files.
• Investigate and fix Production Heat Sheet discrepancies.
• Replenish and maintain inventory of office supplies and consumables.
• Support the Production team’s 5S Program by purchasing 5S Supplies, creation of labels, being a part of the audit team and the likes.
• Processing, maintenance, receiving and completion of farm-out purchase orders.
• Material issue on production orders as required.
• Verify and maintain daily production order bookings by shop floor personnel.
• Contact outside vendors for the maintenance of office equipment.
• Assist with other manufacturing and operations clerical functions.
• Assist Sales department in processing, maintaining sales orders and related functions.
• Other duties assigned by Operations, Production, purchasing and inside sales personnel.

Preferred applicants will possess the following qualifications :

• 3-5 years' experience in a fast-paced office environment preferred.
• Proficient and good working knowledge of MS Office (Word, Access, Excel, Outlook), SAP experience.
• Strong communication (oral and written), organizational, time management, interpersonal, and problem-solving skills.
• Attention to detail and accuracy.
• Self-motivated and able to work under general supervision.

The Stream-Flo Group of Companies, consisting of Stream-Flo Industries Ltd. and Master Flo Valve Inc., are privately owned and operated Canadian manufacturers of wellhead, production gate valve and check valve equipment, as well as chokes, specialty control valves and supporting actuation. Since our inception in 1962, we have become a recognized leader for our superior technology, innovative designs and top quality products. Through continued product line development, the Stream-Flo Group has grown to be one of the largest manufacturers of our kind, offering our solutions to oil and gas regions throughout the world.

Stream-Flo offers a competitive salary, profit sharing and a comprehensive benefit program to prospective employees, as well as the opportunity to work in an entrepreneurial environment, characterized by continued growth and strong business results.

We thank all applicants for their interest. However, only those candidates identified for further consideration will be contacted.

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