Administrative Assistant to the Chair, Nursing

Algonquin College; Ottawa; Hybrid; CAD 42,000 - 48,000; Full time

Benefits offered by this job

Hybrid work

Professional development

Job summary

Algonquin College in Ottawa is seeking an Administrative Assistant to provide administrative, academic, and governance support to Academic Chairs/Associate Chairs and faculty. The role coordinates meetings, deadlines, correspondence, and confidential records, preparing documents that support student matters, academic operations, and program governance.

The position ensures data accuracy across systems and offers guidance to students, faculty, and staff on policies.

Qualifications

• Minimum two-year diploma in Business, Office Administration or a related field.
• Minimum three years of related administrative support experience, preferably in an academic environment.
• Proficient in MS Office Suite, Adobe, web browsers; experience with student information system. Knowledge of Teams and Copilot is an asset.

Responsibilities

• Support Academic Chairs/Associate Chairs and program faculty with administrative, academic, and governance tasks.
• Coordinate meetings, deadlines, correspondence, and confidential records while preparing files for decision-making.
• Ensure data accuracy across institutional systems and assist committees and students as required.

Skills

MS Office

Adobe

Microsoft Teams

AI tools

Information management

Meeting coordination

Web literacy

Education

2-year diploma in Business/Office Administration

Tools

Student Information System

Microsoft Copilot

AI-enabled productivity tools

Job description

Department:

Nursing Studies

Position Type:

Full‑Time Support

Salary Range:

$30.43-$35.11-Hourly

Scheduled Weekly Hours:

36.25

Anticipated Start Date:

December 01, 2026

Length of Contract:

n/a

Posting Information

Support Staff employees, as defined by the full‑time Support Staff Collective Agreement, will be given first consideration.

Posting Closing Date:

November 5, 2026

Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

The Administrative Assistant provides administrative, academic, and governance support to Academic Chairs/Associate Chairs, and program faculty to ensure the effective, compliant, and efficient operation of academic departments.

Acting as the central administrative resource for the academic department, the role coordinates meetings, deadlines, correspondence, and confidential records while preparing files and documentation that support decision‑making related to student matters, academic operations, people management, departmental communications, and program governance.

The position ensures the accuracy and integrity of data across institutional systems. This role supports Program Advisory Committees and other internal committees as required, and provides functional guidance to students, faculty, and staff on academic policies and procedures.

Required Qualifications:

• Minimum two (2) year diploma in Business, Office Administration or a related field of study.
• Minimum three (3) years of related experience in progressively responsible administrative support position, preferably in an academic environment.
• Must be proficient in using common software programs such as, MS Office Suite, Adobe, web browsers and student information system Experience using Microsoft Teams and College‑approved AI‑enabled productivity tools (e.g., Microsoft Copilot), where appropriate, to support document preparation, meeting coordination, information management, and routine administrative tasks is considered an asset.

This position is eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy (subject to change): https://www.algonquincollege.com/policies/hr26/

This position is subject to the terms of the Full‑Time Support Staff Collective Agreement:

SSCollectiveAgreementCurrent_E-1.pdf (algonquincollege.com)

Why Join Algonquin College?

• Compensation: Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well‑being. Eligibility for benefits vary by position. Benefits | Careers

• Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development. Availability depends on role and employment status.

• Company Culture : Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for Diversity for 2024

• Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities | Inclusion & Diversity Truth and Reconciliation

• Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change).

How We Use AI in Hiring:

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at [e-mail]. While we thank all those who apply, only those to be interviewed will be contacted.