Administrative Assistant to Senior Director - Clinical Networks

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

Nova Scotia Health is looking for a dedicated Administrative Assistant to provide comprehensive administrative support within the CNS Access & Flow Network. This permanent full-time position requires a detail-oriented individual with a strong background in office administration, excellent communication skills, and the ability to thrive in a fast-paced healthcare environment. You will be instrumental in ensuring efficient operations and effective response to the needs of the team, enabling quality patient care.

Qualifications

• Five years of experience providing administrative support at the executive level.
• Competencies in modern office practices and technologies.
• Ability to handle large volumes of information and maintain confidentiality.

Responsibilities

• Provide full confidential administrative support to the CNS team.
• Respond to inquiries and prepare various correspondence.
• Schedule meetings and maintain databases.

Skills

Excellent interpersonal skills

Excellent organizational skills

Communication skills

Attention to detail

Ability to work under pressure

Education

Post-Secondary diploma in office administration

Undergraduate degree

IAAP certification

Job description

Req ID: 206819

Location: Provincial Zone, Flexible within the Province

Department: CNS Access & Flow Network

Type of Employment: Permanent Hourly FT (100%) x 1

MGMT/NON-Union Management/Non Union Position

Posting Closing Date: 31-Jul-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About The Opportunity

Reporting to the Senior Director of Integrated Access & Flow Network Health Beyond Hospital (HBH), the Administrative Assistant provides full confidential administrative support as well as effectively responding to the needs of CNS team members. Primary responsibilities include dealing with sensitive and confidential information; responding to inquiries, preparing correspondence; scheduling meetings; drafting agendas, recording, transcribing and distributing minutes; maintaining databases among other duties.

The position supports all administrative activities, adhering to procedures and guidelines to enable consistency and standardization across the portfolios. Responsibilities include organization, prioritization and coordination, overseeing project plans and milestones, and timelines and communicating areas of variance to leadership.

The Administrative Assistant exhibits sound professional judgment and initiative while demonstrating commitment to NSH strategic directions and continuous quality improvement.

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum of five (5) years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within a healthcare setting
• Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially
• Excellent organizational and time management skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
• Ability to deal with a variety of contacts and large volumes of information, both in electronic and hard copy format
• Ability to organize and coordinate, while being attentive to detail
• Frequent and prolonged use of technology
• Ability to work under pressure with regular time constraints
• Environment can be stressful, with a high level of mental and visual concentration required due to an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities are the norm
• Competencies in other languages an asset, French preferred.
  
  

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent Full-time position, 75 hours biweekly
  
  

Compensation And Benefits

$25.63 - $32.24 hourly

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.