Administrative Assistant to Director - Research, Innovation & Discovery

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading healthcare provider in Nova Scotia is seeking an Administrative Assistant to support the Director of Research. The role involves coordinating daily operations, managing supplies, and providing excellent customer service. Ideal candidates will have significant administrative experience, strong communication skills, and the ability to work in a dynamic environment. This casual relief position offers flexibility and a chance to be part of a diverse team dedicated to high-quality healthcare.

Qualifications

• 5-7 years of progressive administrative support experience in healthcare or research.
• Advanced skills in office practices and technology.

Responsibilities

• Provide comprehensive support to the Director by coordinating daily operations.
• Act as a liaison within the portfolio and across the health authority.

Skills

Communication

Interpersonal

Organizational

Prioritization

Language skills

Education

Post-secondary diploma in office administration

Undergraduate degree

IAAP certification

Tools

Meeting planning technology

Job description

Click here to apply as an internal applicant.

Req ID: 202154

Location: Central Zone, Centre for Clinical Research - QEII

Department: RSH Director Research HB 893479

Type of Employment: Casual Relief (3%) x 1

Management/Non Union Position

Posting Closing Date: 21-May-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with specialized services offered throughout Atlantic Canada. We strive for excellence in health, healing, and learning through collaboration across our hospitals, health centres, and community programs. Join our passionate team providing high-quality inpatient and outpatient services, including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions.

We employ professionals across the province and believe everyone can find a place here, from vibrant cities to quaint towns. Enjoy a work-life balance that allows you to explore and participate in the Atlantic lifestyle. Visit www.novascotia.com to discover why more people are moving here.

About The Opportunity

The Administrative Assistant provides comprehensive support to the Director by coordinating daily operations, establishing procedures, and acting as a liaison within the portfolio and across the health authority. The role includes supporting committees, tracking projects, preparing reports and budgets, managing supplies, and maintaining information. The position emphasizes relationship management and customer service skills.

About You

We are looking for candidates with:

• A post-secondary diploma in office administration, business administration, or secretarial program; undergraduate degree is an asset.
• IAAP certification is an asset.
• 5-7 years of progressive administrative support experience, preferably within healthcare or research settings, supporting directors and multiple stakeholders.
• Excellent communication, interpersonal, organizational, and prioritization skills.
• Advanced skills in office practices, technology, and meeting tools.
• Language skills in other languages, especially French, are assets.
• Experience with meeting planning technology to improve efficiency.

Please ensure your resume is current and includes all relevant education, experience, training, and certifications.

Hours

Casual Relief

Compensation and Benefits

$24.25 - $30.32 hourly

Once You've Applied

Thank you for your interest. Only shortlisted applicants will be contacted. Nova Scotia Health values diversity and encourages all qualified individuals, including Indigenous peoples, Black/African Nova Scotians, persons of color, newcomers, persons with disabilities, and 2SLGBTQIA+ individuals, to apply and self-identify.