Administrative Assistant - Timberlands

Weyerhaeuser; Drayton Valley; On-site; CAD 65,000 - 93,000; Full time

Job summary

Weyerhaeuser is seeking a proactive Administrative Assistant to support operations in the Timberlands division. This role involves key responsibilities such as managing correspondence, compliance coordination, and finance assistance. The ideal candidate will demonstrate strong organizational and communication skills, along with a background in administrative tasks related to the forestry industry. Join a company committed to sustainability and employee development.

Benefits

Comprehensive employee benefits plan

Training and development opportunities

Defined Contribution Pension Plan with company match

Qualifications

• 2+ years of administrative experience in forestry or related sectors.
• Proficiency with Microsoft Office; experience with LIMS and EBIX an asset.

Responsibilities

• Manage daily email correspondence, reports, and meeting arrangements.
• Prepare and maintain contracts, monitor compliance and manage documentation.
• Support finance activities including invoicing, tax notice tracking, and audits.

Skills

Organizational

Communication

Time Management

Attention to Detail

Education

Minimum Grade 12 Education

Tools

Microsoft Office

LIMS

EBIX

Job description

Drayton Valley Timberlands is a leader in sustainable forestry operations, committed to environmental stewardship, safety, and operational excellence. We foster a supportive work environment that encourages employee growth, professional development, and teamwork. We are currently seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team.

As the Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our Timberlands division. Your responsibilities will span administrative support, compliance coordination, finance assistance, and operational tasks. The ideal candidate will be highly organized, adaptable, and capable of managing multiple priorities while maintaining confidentiality and attention to detail.

Requirements

• Manage daily email correspondence, WCB reports, janitorial services contract, office supplies, and meeting arrangements.
• Prepare and maintain contracts, monitor compliance (EBIX), and manage documentation.
• Support LIMS operations: resolve exceptions, set up contracts/sources, and assist with pay summaries.
• Perform TM9 scale checks, maintain inventory, and oversee scale house facilities.
• Conduct safety inspections, lead driver orientations, and assist with seasonal programs like Winter Weight.
• Support finance activities including invoicing, tax notice tracking, WCB audits, and expense reporting.

• 2+ years of administrative experience, ideally in forestry, industrial, or related sectors.
• Strong organizational, communication, and time management skills.
• Proficiency with Microsoft Office; experience with LIMS and EBIX an asset.
• High attention to detail, confidentiality, and ability to work both independently and in a team.
• Minimum Grade 12 Education

Compensation : This role is eligible for our annual merit-increase program, and we are targeting a salary range of $65,800 - $92,100 based on your level of skills, qualifications and experience. You will also be eligible for our Annual Incentive Program, which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target.

Benefits : When you join our team as a nonunion employee, you and your dependents will be offered coverage under our comprehensive employee benefits plan, which includes medical, dental, vision, short and long-term disability, and life insurance.We also support personal volunteerism, sponsor a host of diversity networks, promote mentoring, and provide training and development opportunities to help you chart your path to a fulfilling career.

Retirement : Nonunion Canadian employees are automatically enrolled in our Defined Contribution Pension Plan, which includes a paid company match up to 6%, in addition to a company contribution equaling up to 7.25% of your base salary. Employees are also eligible to enroll in the Retirement Savings Plan (Group RRSP).

About Timberlands
We believe trees are a remarkable resource that can and should be managed responsibly to make a range of products that meet human needs, while also providing recreation, wildlife habitat, and other important ecosystem benefits.

For more than a century, we've been taking care of forests to make life better.

About Weyerhaeuser

We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference.

We know you have a choice in your career. We want you to choose us.

Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values and we strive to maintain a culture where all our people feel a sense of belonging, opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join, stay and thrive with our team.