Administrative Assistant [Receptionist]

Doane Grant Thornton LLP; Kelowna; On-site; CAD 42,800 - 53,500; Full time

Job summary

Doane Grant Thornton LLP in Kelowna is seeking an Administrative Assistant to support client service staff and manage client files. You will play a vital role in formatting financial statements, preparing documents, and coordinating office events.

The ideal candidate has 2-4 years of administrative experience and strong communication skills. This role is office-based five days a week, emphasizing teamwork and professional growth.

The salary range for this position is $42,800–$53,500 annually, determined by experience and market factors.

Qualifications

• 2-4 years of recent administrative experience.
• Ability to multi-task, prioritize, and work under tight deadlines.
• Experience in financial statement preparation an asset.

Responsibilities

• Support client service staff with deliverables.
• Manage client files and formatting of financial statements.
• Coordinate office events and travel arrangements.

Skills

Data entry and word processing skills

Attention to accuracy and detail

Excellent verbal and written communication

Client service mindset

Problem-solving skills

Computer savvy

Tools

Microsoft Office

Accounting software (e.g., Caseware)

Job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Administrative Assistant Responsibilities

• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Managing electronic and paper-based client files and compilations of tax returns
• Formatting financial statements in compliance with Firm standards
• Prepare letters and reports using firm templates in compliance with Firm standards
• Proof‑read, review for quality and verify content before finalizing any client deliverables
• Preparing hard files for clients based on requests from the external client service team and new client setup processes
• Assist with coordinating office events, including preparation, logistics, and collaboration with internal teams and committees
• Work closely with various internal committees to support initiatives, communications, and event coordination
• Interact professionally with clients, providing a high level of client service through written and verbal communication and supporting client‑related requests.
• Scan documents and embed in electronic file
• Participate in training and stay current with GT software
• Provide billing support using various Grant Thornton systems and in accordance with the terms of the engagement letter
• Assist in the preparation and submission of time and expense reports for the partner(s) supported
• Organize information and maintain database for marketing purposes using our contact relationship management software
• Plan and coordinate cost‑effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing

Doane Grant Thornton

Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day?

Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant?

• 2‑4 years of recent administrative experience
• Excellent data entry and word processing skills with high attention to accuracy and detail. Must have an aptitude for proofreading and suggesting alternatives
• Professional and eager to learn with a desire become a strong contributing member of our administrative team
• Ability to multi‑task, prioritize, and be skilled at working within tight deadlines
• Take initiative, with strong problem‑solving skills
• Excellent verbal and written communication skills
• Excellent client service mindset
• Computer savvy with the ability to learn and troubleshoot various computer programs including Microsoft Office
• Experience with AP, AR, or any accounting software is an additional benefit (Ex. Caseware)
• Experience in financial statement preparation an asset
• Occasional overtime may be required during peak season

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $42,800–$53,500 in Kelowna. If the role is available in other locations, the range may differ to reflect local market factors.

This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity‑deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.