Administrative Assistant, Surgery/Oncology

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 42,000 - 54,000; Full time

Job summary

Sinai Health's Mount Sinai Hospital seeks an Administrative Assistant, Surgery/Oncology to support a busy clinical practice in the Department of Surgery. You will exercise sound judgment and independence while managing day-to-day administrative activities and ensuring quality patient service.

Responsibilities include scheduling patient appointments for clinics or procedures, preparing charts, routing messages to physicians, maintaining calendars, generating monthly statistics, and providing

Qualifications

• Successful completion of a college diploma from an accredited educational institution.
• 2 years of related experience preferably working within a clinic/health environment.
• Applicants with proven equivalent recent and related training and experience may be considered.
• Experience with various EMRs and booking systems.

Responsibilities

• Schedule patient appointments for clinics or operative procedures.
• Prepare charts for daily clinics and makes sure all results are filed on chart.
• Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required.
• Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds.
• Maintain physicians calendars and schedules. Process all dictated clinical notes.
• Establish forms, tables, spread sheets, etc. to capture monthly statistics.
• Function in a public relations role with both "walk-in" and telephone clients; provide timely, friendly and informative service.
• Work collaboratively with other administrative support staff.
• Communicate and maintain working relationships with several institutions.
• Perform other duties consistent with the job classification as required.

Skills

Customer service

Problem solving

Communication

Time management

Organization

Collaboration

Discretion

Education

College diploma in Medical Office or Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

EMR systems

Job description

Sinai Health is looking for an Administrative Assistant, Surgery/Oncology to support our team at Mount Sinai Hospital. The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice.

In This Role You Will

• Schedule patient appointments for clinics or operative procedures
• Prepare charts for daily clinics and makes sure all results are filed on chart
• Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required
• Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds
• Maintain physicians calendars and schedules. Process all dictated clinical notes
• Establish forms, tables, spread sheets, etc. to capture monthly statistics
• Function in a public relations role with both "walk-in" and telephone clients; provide timely, friendly and informative service
• Work collaboratively with other administrative support staff
• Communicate and maintain working relationships with several institutions
• Perform other duties consistent with the job classification as required

Job Requirements

• Successful completion of a college diploma from an accredited educational institution
• 2 years of related experience preferably working within a clinic/health environment
• Applicants with proven equivalent recent and related training and experience may be considered
• Experience with various EMRs and booking systems

Preferred

• A college diploma in the field of Medical Office or Business Administration
• Proficiency with medical terminology and medical dicta-typing

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Outlook
• Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
• Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
• Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
• Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
• Demonstrated satisfactory work performance and attendance record

This is a Temporary contract for up to [12] months.

Job Type: Temporary Full Time

Hours (subject to change): 37.5 hours per week

Vacancy Type: New/Replacement Vacancy

Vacancies: 1

Employee Group: Non-Union