Administrative Assistant, Student Experience

Branksome Hall; Toronto; On-site; CAD 48,000 - 61,000; Full time

Job summary

Branksome Hall, a leading IB World School for girls in Toronto, seeks an Administrative Assistant to support the Assistant Head and the student experience. This full-time role involves calendar management, organizing events, and handling student inquiries. Candidates should possess related training and have over three years of administrative experience, particularly in an academic setting.

Benefits

Competitive salary

Generous vacation

Health & dental benefits

Pension plans

Ongoing professional development

Qualifications

• 3+ years' experience supporting a leader in an administrative capacity.
• Experience in an academic environment is considered an asset.
• Ability to interact positively with students, faculty, parents, and peers.

Responsibilities

• Prepare documents and coordinate meeting logistics for the Assistant Head.
• Assist with student attendance monitoring and respond to inquiries.
• Handle confidential student information and maintain databases.

Skills

Communication

Organization

Discretion

Self-directed

Solution oriented

Education

Related post-secondary training

Tools

Microsoft Office Suite

Google Suite

Student Information Systems

Job description

Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 230 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights.

Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!

The Opportunity :

Reporting to the Assistant Head, Student Experience, 9-10, the Administrative Assistant will bring their administrative expertise to supporting the Assistant Head and the student related activities in the Senior and Middle School. The Assistant prepares documentation, coordinates and manages the Assistant Head’s calendar, supports Senior and Middle School assemblies, assists with attendance and related follow up, and supports events such as, inter school events, curriculum night, and course selection. In addition the successful candidate will support the publication of the school’s internal employee newsletter, as well as student generated publications.

This is a full-time, full-year role working in the Senior School and providing support in other areas of the school as needed.

Key Accountabilities include, but are not limited to :

Prepare documents, letters, meeting minutes and other materials for the Assistant Head, Student Experience, 9-10

Coordinate and manage the Assistant Head’s calendar and meeting invitations

Assist with the organization of meetings and events including room bookings / function requests, work orders, and food requests as needed

Assist with tracking, updating, and monitoring spaces and room inventory.

Reconcile credit card charges and provide assistance with the tracking budget items and submitting supporting documents to the Business Office for reimbursement

Be available to students and visitors to support and respond to inquiries

Monitor and follow up on Student Attendance and outstanding queries with students and parents, including accuracy of school forms, form collections, etc. and liaison with parents and students as needed

Create and update weekly community communications such as TV presentations, bulletin boards, Friday File East and Road Ahead

Handle confidential student information and assist with updating and the maintenance of the various databases, including student records (i.e. ManageBac and the Portal)

Create data summaries and reports from dashboards and databases

Provide logistical support to Grade Level Leadership, Student Council, Slogan and Perennial teams, COSSOT events, and other groups as needed

Other administrative tasks as required

Candidate Profile :

Related post-secondary training

3+ years’ experience supporting a leader in an administrative capacity

Experience in an academic environment is considered an asset

Experience in managing calendars and meeting logistics, using tracking spreadsheets and databases

Interest in and ability to interact positively with students, faculty, parents, supervisors and peers;

Excellent oral and written communication and planning skills;

Self-directed with ability to manage time with overlapping priorities;

Able to exercise discretion maintain confidentiality

Solution oriented with the ability to anticipate needs;

Excellent understanding of Microsoft Office Suite and Google Suite (and Student Information Systems is an asset)

An understanding of various systems and knowledge of running reports on platforms (e.g. attendance, demographic)

Why Join Branksome Hall :

Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to :

Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees;

Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;

Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;

Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.

Target Hiring Range : $48,545.64 - $60,601.32

Create a job alert for this search