Administrative Assistant - St John's

AGAT Laboratories; San Juan de Terranova; On-site; CAD 35,000 - 55,000; Full time

Job summary

Join a dynamic team at a premier laboratory where your administrative skills will shine! As an Administrative Assistant, you will support various departments and contribute to innovative projects that drive progress and sustainability. This entry-level role offers a chance to grow in a collaborative environment, assisting with client services, managing administrative tasks, and ensuring smooth operations. You'll enjoy a competitive benefits package and the opportunity to work in a vibrant setting committed to community and environmental stewardship. If you're ready to make a difference, this is the place for you!

Benefits

Comprehensive health, dental, and vision care

Paid vacation and flexible sick time

Employee Assistance Program (EAP)

Long-term disability and life insurance

Professional development opportunities

Qualifications

• Minimum 1 year of customer service and administrative experience required.
• Confident computer skills including Outlook and Microsoft Office.

Responsibilities

• Provide administrative support to management and the Client Services Team.
• Complete quotes, orders, invoicing, and notify clients of sample issues.

Skills

Customer Service

Communication Skills

Planning and Organization

Attention to Detail

Time Management

Confidentiality

Education

High School Diploma

Diploma or Degree in Science or Administration

Tools

Microsoft Office

Excel

Laboratory Information Management Systems (LIMS)

Job description

Your future is bright at AGAT!

At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world.

Summary

The Administrative Assistant is an entry-level position serving administrative functions across various departments and divisions. This role will be based at our St John's location. The administrative assistant provides support to both management and the Client Services Team and other administrative functions.

What You Will Be Doing

• Strive to employ AGAT’s mission statement of “Service Beyond Analysis” by providing assistance to the Client Services Team
• Completion of quotes and standing offers, ordering and invoicing
• Notifying clients of sample integrity issues
• Ordering and invoicing and mail collection
• Vendor follow-up and PO creation, sending reports and invoices
• Preparation of meeting and presentation materials
• Relieve Management of administrative functions such as planning and setting up for office meetings
• Other general office administrative tasks as required

What You Bring To The Table

• Minimum High School Diploma Required
• Diploma or Degree in Science or Administration an asset
• Minimum 1 year customer service and administrative experience
• Confident computer skills (Outlook, Microsoft Office and Excel, Laboratory Information Management Systems [LIMS] and Reporting Systems)
• Excellent communication skills with clients and members of the team, both verbal and written
• Excellent planning, organization, decision making and time management skills
• Attention to detail for routine tasks and commitment to quality standards
• Ability to work well under pressure, handle multiple tasks within a fast-paced environment
• Exhibit patience and customer rapport building expertise
• Position may entail exposure to confidential and sensitive information; confidentiality required

Work Environment: This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position. General office environment with some exposure to laboratory environment. Compliance with established safety procedures and appropriate PPE. Repetitious work with noticeable pressure for deadlines.

Why Join Us?

At AGAT Laboratories, we recognize and value our employees by offering a competitive benefits package, including:

• Comprehensive health, dental, and vision care.
• Paid vacation and flexible sick time.
• Employee Assistance Program (EAP).
• Long-term disability and life insurance.
• Professional development opportunities.

Who We Are

AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences.

We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success.

Our Commitment To Community And Philanthropy

At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well-being.

Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations, promote sustainable practices, and provide support to those in need. Whether funding scholarships, participating in environmental cleanups, or supporting health and wellness initiatives, AGAT is deeply invested in giving back.

Our work extends beyond the laboratory—we’re committed to creating a brighter future for our employees, clients, and the communities we serve.

Inclusion And Diversity

AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs.

Thank You For Your Interest

We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.