Administrative Assistant, Social Development

Town Of Cochrane; Town of Cochrane; On-site; CAD 89,544,000 - 103,320,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Professional development opportunities

Job summary

The Town of Cochrane is seeking an Administrative Assistant to support the Social Development division. You’ll provide administrative and coordination support to the Director and leadership team, manage calendars, coordinate meetings, and assist with community engagement activities and division-wide communications.

Ideal candidates are highly organized, customer-focused, and able to handle multiple priorities with discretion and professionalism.

Qualifications

• Completion of a post-secondary program in Office Administration, Public Administration, or related field, or equivalent experience.
• Administrative experience in municipal/public sector or multi-service environment preferred.
• Experience coordinating calendars, meetings, correspondence, records, and priorities.
• Proficiency with Microsoft Office and records management systems.
• Ability to handle confidential information with discretion and good judgment.

Responsibilities

• Provide admin and coordination support to the Director and Social Development team.
• Serve as main contact for inquiries from internal and external stakeholders.
• Manage calendars, meetings, agendas, minutes, and action items.
• Coordinate community engagement activities and stakeholder events.
• Prepare reports, presentations, and divisional documents; ensure accuracy and accessibility of records.
• Track divisional priorities, projects, deadlines, and key milestones.
• Support budgeting, procurement, reporting, and administrative processes.
• Coordinate communications across Transit, Housing, Social Planning & Inclusion, FCSS, and FRN.

Skills

Highly organized

Customer-focused

Multitasking

Strong communicator

Detail-oriented

Discretion/ confidentiality

Independent worker

Education

Post-secondary program in Office Administration or related field

Tools

Microsoft Office Suite

Job description

Keep a diverse portfolio moving. Support meaningful work that strengthens the community.

At the Town of Cochrane, we are committed to building a connected, inclusive, and resilient community. Through programs and services that support housing, transit, inclusion, social well-being, and community development, the Social Development division helps improve quality of life for residents across Cochrane.

We're looking for a highly organized, customer-focused, and adaptable Administrative Assistant to support our Social Development division.

This role provides primary administrative and coordination support to the Director and the Social Development leadership team. As a central point of coordination for the division, you'll help keep priorities on track, support community engagement activities, coordinate information and communications, and support the day-to-day administration of a diverse portfolio that includes Transit, Housing, Social Planning & Inclusion, Family and Community Support Services (FCSS), and the Family Resource Network (FRN).

Your Impact

As the Administrative Assistant, you'll play an important role in helping the Social Development team deliver services and initiatives that make a difference in the lives of residents.

From coordinating meetings and community engagement activities to managing correspondence, tracking priorities, supporting records management, and responding to inquiries, you'll help ensure people, information, and processes stay connected and organized. Your ability to anticipate needs, manage competing priorities, and keep details organized will support effective decision-making and service delivery across the division.

In This Role, You Will:

• Provide administrative and coordination support to the Director, Social Development, and the broader Social Development team.
• Serve as a key point of contact for inquiries, correspondence, and information requests from internal and external stakeholders.
• Manage calendars, coordinate meetings, prepare agendas, record minutes, and track action items and follow-up activities.
• Coordinate community engagement activities, public meetings, advisory committees, and stakeholder events, including logistics, registrations, materials, and documentation.
• Prepare, format, proofread, and coordinate reports, presentations, correspondence, Council-related materials, and other divisional documents.
• Maintain records and information management systems and ensure documentation is accurate, organized, and accessible.
• Track divisional priorities, projects, agreements, Council items, issues, and key deadlines.
• Support budgeting, procurement, reporting, and administrative processes across the Social Development portfolio.
• Coordinate communication and follow-up activities across Transit, Housing, Social Planning & Inclusion, FCSS, and FRN.
• Assist with updates to divisional website content and public-facing information in collaboration with Communications and program areas.

This Role Is for You If You Are:

• Highly organized and enjoy keeping people, projects, and information on track.
• Comfortable managing multiple priorities and adapting to changing demands.
• Customer-focused and committed to providing responsive, professional service.
• Skilled at coordinating meetings, logistics, documentation, and follow-up activities.
• Confident working independently while supporting a busy and diverse portfolio.
• Detail-oriented and take pride in producing accurate, well-organized work.
• Professional, discreet, and trusted to handle sensitive information appropriately.
• A strong communicator who enjoys building positive relationships with colleagues, community partners, and residents.

We're Looking for Someone With:

• Completion of a post-secondary program in Office Administration, Business Administration, Public Administration, Communications, or a related field, or an equivalent combination of education and experience.
• Administrative experience, preferably in a municipal, public sector, social services, or other complex multi-service environment.
• Experience coordinating calendars, meetings, correspondence, records, and competing priorities.
• Strong organizational, customer service, communication, and problem-solving skills.
• Experience preparing reports, presentations, meeting materials, and professional correspondence.
• Proficiency with Microsoft Office Suite and the ability to work with records management, scheduling, and administrative systems.
• The ability to exercise sound judgment, maintain confidentiality, and manage sensitive information appropriately.
• Experience with records and information management practices and supporting multiple programs, teams, or service areas is considered an asset.

Why You'll Love This Opportunity

• Support a diverse portfolio that positively impacts the lives of Cochrane residents.
• Work with a collaborative team focused on community well-being, inclusion, and service excellence.
• Enjoy varied and meaningful work that combines administration, coordination, customer service, and community engagement.
• Build relationships with internal teams, community organizations, and external stakeholders.
• Access a comprehensive benefits package, pension plan, and professional development opportunities.
• Benefit from a supportive work environment that values teamwork, respect, and continuous improvement.

Cochrane is committed to providing a healthy and safe work environment for all employees. As part of our team, you'll take reasonable care to protect your health and safety and that of others, follow all relevant health and safety legislation, and participate in orientations and training.

If you enjoy bringing order to complexity, coordinating multiple priorities, and supporting work that strengthens the community, we'd love to hear from you.

• Qualified individuals are encouraged to submit a resume and cover letter outlining how their experience aligns with the required qualifications, skills, and abilities
• All qualified candidates will be requested to complete an online suitability survey
• Applications are open until 9pm MST September 13, 2026
• $37.76/hour, 35 hours/week + health benefits and pension!