Administrative Assistant Senior Analyst

NTT DATA Group; Toronto; Remote; CAD 70,000 - 95,000; Full time

Job summary

NTT DATA, Inc. in Toronto, Ontario, is seeking an Administrative Assistant Senior Analyst to support multiple SVPs remotely from Canada. The role includes coordinating calendars, scheduling travel, booking meeting rooms, preparing reports, and maintaining executives’ daily schedules.

Strong business acumen and MS Office skills are essential. Key responsibilities include managing confidential documents, taking meeting notes, distributing materials, and supporting key meetings with action

Qualifications

• At least 3 years of experience as an Executive Assistant or similar role
• College or University diploma in Business discipline or similar education and work experience
• Advanced Microsoft Office skills and calendar coordination experience

Responsibilities

• Coordinate executives’ daily schedules and deliverables
• Manage confidential documents and sensitive data for executives
• Support meetings with notes and follow-ups
• Organize internal/external meetings and prepare materials
• Create presentations and reports; assist with correspondence
• Review outgoing materials for consistency with policy
• Manage and maintain documents in SharePoint and directories
• Coordinate special projects and department activities
• Perform other administrative duties as required

Skills

Executive coordination

Calendar management

Time management

Written communication

Microsoft Office

PowerPoint

Education

College diploma in Business

Tools

Microsoft Outlook

Office Suite

SharePoint

Job description

We are currently seeking a Administrative Assistant Senior Analyst to join our team in Toronto, Ontario (CA-ON), Canada (CA).

In this role, you will support multiple Senior Vice Presidents remotely from Canada. You will be the one to perform clerical tasks, coordinating calendars, scheduling travel, booking and preparing meeting rooms, setting meeting agendas, preparing reports, and setting the executives’ daily schedule. A keen understanding of business concepts is also very important.

Positi's General Duties, asks, Qualifications

In this role you will be responsible for:

• Coordinating the executives’ daily schedule and deliverables.
• Managing confidential documents with sensitive employee/account/client specific data on behalf of the executive(s).
• Supporting the executive(s) during key meetings including the taking of notes and the follow-up of actions to be performed.
• Organizing key internal and external meetings including preparation and distribution of meeting materials and booking and staging meeting rooms.
• Proactively carrying out administrative tasks in support of the executive(s) including, but not limited to, creation of presentations, creation of reports, correspondence and communications.
• Reviewing outgoing materials and correspondence for internal consistency and conformance with company policies.
• Managing and maintaining documentation for the executive(s) in various locations such as SharePoint and other directories.
• Coordination of special projects and department activities.
• Performing other administrative duties as required.

Requirements for this role include:

• Ability to coordinate with C Suite clients
• Excellent organization and time management skills.
• Advanced working knowledge of Microsoft Office suite.
• High proficiency in creating PowerPoint presentations.
• Ability to manage calendars within Microsoft Outlook.
• Excellent writing, analytical and problem-solving skills.
• Ability to effectively respond to shifting and changing priorities of a complex nature.

Preferences:

• Previous project management/coordination experience is strongly preferred

Basic Qualifications:

• At least 3 years of experience as an Executive Assistant or similar role
• College or University diploma in Business discipline or similar education and work experience

About NTT DATA

NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners.NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D.

NTT DATA provides a reasonable range of compensation for Canadian.-based positions. The starting pay range for this remote role is $70,000 to $95,000. This range reflects the minimum and maximum target compensation for the position across all Canadian locations. Actual compensation will depend on a number of factors, including the candidate’s actual work location, relevant experience, technical skills, and other qualifications.

NTT DATA endeavors to make https://us.nttdata.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at https://us.nttdata.com/en/contact-us . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here . If you'd like more information on your EEO rights under the law, please click here . For Pay Transparency information, please click here .