Administrative Assistant - Sales and Marketing

Online Business Systems; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading technology firm in Winnipeg is seeking an Administrative Assistant to join their Sales & Marketing Administration team. This two-month term role focuses on supporting Sales, Delivery, and Business Development functions. Ideal candidates should have 2–5 years of experience in administrative support, be proficient in Microsoft Office 365, and possess strong writing skills. The role involves maintaining quality documents, coordinating proposals, and assisting with sales support projects.

Qualifications

• 2–5 years of experience in administrative support or proposal coordination.
• Proven ability to support sales or delivery teams in a professional setting.
• Strong writing and editing skills with attention to detail.

Responsibilities

• Maintain and improve the quality of internal and client-facing documents.
• Support proposal kick-off and close-out activities.
• Research and identify opportunities on procurement sites.

Skills

Administrative support

Proposal coordination

Customer service

Attention to detail

Time management

Tools

Microsoft Office 365

Adobe Creative Suite

Job description

We are seeking an Administrative Assistant to join our fast-paced, collaborative Sales & Marketing Administration team. This is a two-month term role with the possibility of extension. This role supports our Sales, Delivery, and Business Development functions.

What you'll do

• Sales & Delivery Support:
• Maintain and improve the quality of internal and client-facing resumes.
• Support proposal kick-off and close-out activities.
• Provide administrative support to internal sales projects and reporting.
• Assist with engagement events and special initiatives.
• Use tools like MS Forms and Medallia for internal surveys.
• Provide backup coverage for Reception when needed.
• Proposal & Business Development Coordination:
• Research and identify opportunities on procurement sites (e.g., MERX, Biddingo).
• Analyze RFx requirements and support the end-to-end proposal response process.
• Schedule and facilitate meetings with sales teams and subject matter experts.
• Edit, format, and finalize submission documents aligned with Online's brand.
• Maintain archives and reusable proposal content libraries.
• Track win/loss metrics and contribute to continuous improvement initiatives.

What we'd like

• 2–5 years' of experience in administrative support, proposal coordination, or related roles.
• Experience supporting sales or delivery teams in a professional services or IT environment.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe Creative Suite.
• Strong writing, editing, and formatting skills with exceptional attention to detail.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Experience with RFx processes and procurement portals is an asset.