Administrative Assistant, Regulation of Firms

Engineers and Geoscientists BC; Burnaby; Hybrid; CAD 53,000 - 60,000; Full time

Job summary

Join a leading organization as an Administrative Assistant, supporting the regulation of firms in a hybrid work environment. This role involves various administrative functions, including document preparation, customer support, and managing the annual renewal process for firms. Enjoy a competitive salary and comprehensive benefits while contributing to public safety in BC.

Benefits

Comprehensive benefits

Inclusive culture

Qualifications

• 2-5 years of administrative experience in an office setting.

Responsibilities

• Maintain records in internal database relevant to Regulation of Firms.
• Assist with audits and training workshops.
• Provide administrative and customer service support via phone and email.

Skills

Organizational Skills

Communication Skills

Multitasking

Education

Post-secondary diploma, certificate, or degree

Tools

Microsoft Office Suite

Job description

Administrative Assistant, Regulation of Firms

Join to apply for the Administrative Assistant, Regulation of Firms role at Engineers and Geoscientists BC

Engineers and Geoscientists British Columbia is seeking an Administrative Assistant, Regulation of Firms to join our Burnaby team. This role involves supporting the Professional Practice, Standards, and Development department with administrative functions related to firms, including document preparation, customer support, database management, and support for advisory groups and committees. The position also manages the annual renewal process for firms and conducts follow-ups as needed, contributing to the enhancement of our regulation of firms program.

Our organization, recognized as one of BC's Top Employers, offers a competitive salary, comprehensive benefits, an inclusive culture, and a hybrid work environment. Full details are provided below.

What You Will Be Doing

• Maintain records in our internal database relevant to Regulation of Firms.
• Assist the Manager, Permit to Practice, with the Practice Review of firms program.
• Assist the Manager, Compliance Programs, in organizing and scheduling training sessions.
• Assist the Manager, Regulation of Firms Auditing, with audits and training workshops.
• Support the Legal Counsel, Policy, Audit, and Practice Review with correspondence and administrative tasks.
• Perform general office duties including drafting letters, printing, meeting support, and filing.
• Issue correspondence to registrant firms under supervision.
• Administer the annual renewal process for registrant firms, including follow-ups with delinquent firms.
• Provide administrative and customer service support via phone and email within the department.
• Support Permit to Practice approval and cancellation procedures.
• Support meetings for working and advisory groups, including scheduling, setup, minutes, and maintaining SharePoint sites.
• Organize meetings, including catering and attendee communication.
• Proctor compliance auditor training exams (ISO 9001).
• Draft and maintain SOPs and train new staff on procedures.
• Perform other duties as assigned by management.

What You Bring To The Table

• 2-5 years of administrative experience in an office setting.
• Post-secondary diploma, certificate, or degree.
• Strong computer skills, including Microsoft Office Suite.
• Excellent organizational and multitasking abilities.
• Effective communication skills and team collaboration.

What's In It For You

Contribute to public safety in BC while working in a progressive, inclusive environment that values climate action, equity, diversity, and reconciliation. We offer a salary range of $53,500 to $59,500, along with comprehensive benefits.

Who We Are

Engineers and Geoscientists BC is a not-for-profit organization that regulates over 40,000 professionals under the Professional Governance Act, ensuring high standards in engineering and geoscience in BC. We are committed to public safety, high standards, and organizational excellence. Visit us at https://www.egbc.ca.