Administrative Assistant Regular Part Time (ST AA2 0.60) AgeCare Seton

AgeCare; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their team. This role is vital for ensuring the smooth operation of daily administrative tasks while supporting management and staff in a compassionate environment. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to communicate effectively in a diverse setting. If you are motivated by the opportunity to serve seniors with dignity and respect, this position offers a fulfilling career path where your contributions will make a significant difference in the lives of residents. Join a team that values care and commitment!

Qualifications

• Prior administrative experience is essential for this role.
• Strong Microsoft skills, particularly in Word and Excel, are required.

Responsibilities

• Handle day-to-day administrative activities and support management.
• Process accounts receivables and payables, safeguarding cash balances.
• Maintain daily census of all residents and provide administrative support.

Skills

Administrative Experience

Attention to Detail

Time Management

Communication Skills

Organizational Skills

Multi-tasking

Education

Certificate or Diploma in Administration

Tools

Microsoft Word

Microsoft Excel

Job description

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity:

The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is consistently, appropriately, and effectively demonstrating support for company practices, processes, and initiatives.

What Is In It For You:

1. Provide back up and coverage for Reception as needed
2. Process accounts receivables and payables; safeguarding all cash balances
3. Responsible for admissions, discharges and updating resident information as necessary
4. Provide administrative support to the leadership team as required
5. Maintain daily census of all residents, including occupants of guest suites
6. Maintain stationary and miscellaneous supplies and restock as necessary
7. Attend various routine and ad-hoc meetings as required; take and transcribe minutes
8. Act as backup to the Office Manager when necessary

What You Will Need:

1. Prior administrative experience required
2. Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel
3. Consistently demonstrates AgeCare’s values
4. Exceptional attention to detail and a strong aptitude for book keeping
5. Strong planning, follow up, time management & organizational skills
6. Ability to multi-task and remain flexible within a demanding environment
7. Exceptional oral and written communication skills within a diverse environment

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!