Administrative Assistant - Regular Full Time [GL AA1 1.00] - AgeCare Glenmore

AgeCare; Calgary; On-site; CAD 35,000 - 50,000; Full time

Job summary

AgeCare is seeking an Administrative Assistant to support various administrative activities and management staff. The role is crucial in maintaining operational efficiency, providing excellent service to residents and supporting leadership functions. Candidates should have prior experience in administration and strong Microsoft Office skills. This position emphasizes attention to detail, organizational abilities, and effective communication in a caring environment.

Qualifications

• Prior administrative experience required.
• Strong Microsoft skills particularly Word and Excel.
• Exceptional attention to detail and strong aptitude for bookkeeping.

Responsibilities

• Handle various day-to-day administrative activities.
• Provide administrative support to the leadership team.
• Maintain daily census of all residents.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Multi-tasking

Education

Certificate or diploma in administration

Tools

Microsoft Word

Microsoft Excel

Job description

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity:

The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is consistently, appropriately, and effectively demonstrating support for company practices, processes, and initiatives.

What Is In It For You:

• Provide back up and coverage for Reception as needed
• Process accounts receivables and payables; safeguarding all cash balances
• Responsible for admissions, discharges and updating resident information as necessary
• Provide administrative support to the leadership team as required
• Maintain daily census of all residents, including occupants of guest suites
• Maintain stationary and miscellaneous supplies and restock as necessary
• Attend various routine and ad-hoc meetings as required; take and transcribe minutes
• Act as backup to the Office Manager when necessary

What You Will Need:

• Prior administrative experience required
• Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel
• Consistently demonstrates AgeCare’s values
• Exceptional attention to detail and a strong aptitude for book keeping
• Strong planning, follow up, time management & organizational skills
• Ability to multi-task and remain flexible within a demanding environment
• Exceptional oral and written communication skills within a diverse environment

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!