Administrative Assistant / Receptionist - 1 year contract - EOI

Hatch Ltd.; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in Calgary seeks an Administrative Assistant / Receptionist for a 1-year contract. The role involves managing office operations, welcoming clients, and providing administrative support. Ideal candidates are team-oriented with strong communication skills and a proactive attitude.

Qualifications

• Minimum 3 years’ experience in an office environment.
• General understanding of a corporate environment.

Responsibilities

• Answer main phone and transfer calls, receive and relay messages.
• Greet and sign-in clients and visitors, provide coffee and water as requested.
• Provide administrative support to Quality Team and Safety Committee.

Skills

Communication

Time-management

Problem solving

Organizational skills

Tools

Microsoft Office

Job description

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Administrative Assistant / Receptionist - 1 year contract - EOI

Date: May 13, 2025

Company: Hatch

Requisition ID:95369

Job Category:Administration/Support

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise inmining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Hatch currently has an opportunity for an Administrative Assistant / Receptionist to join our established team of professionals in Calgary. As a key member of the Hatch team and the first point of contact, this individual is responsible for contributing to the smooth day-to-day running of the office. As the successful candidate you are responsible for everyday tasks including welcoming clients, visitors and providing general office support. The successful candidate is team-orientated and possesses a professional and outgoing attitude.

Key Responsibilities

• Answer main phone and transfer calls, receive and relay messages
• Greet and sign-in clients and visitors, provide coffee and water as requested
• Ensure couriers are called, and prepare packages accordingly
• Handle day-to-day operational needs of the office
• Provide administrative support to Quality Team
  • schedule monthly assessments and reminders
  • organize monthly training sessions
• Provide administrative support to Safety Committee
  • Updating training, new hires, orientation training, organizes & uploads safety inspections and other tasks
• Supports office emails via CalgaryComms
• Communicate any maintenance issues to Facilities Coordinator
• Support our social committee, lunch and learns as well.
• Coordinate with contractors coming into the office with respect to operational items
• Set up cubicles and/or offices for new hires and cleanup of cubicles for those that depart
• Receive, order and clean up after catering requests
• Other duties as required

Skills and Experience

• Minimum 3 years’ experience in an office environment
• General understanding of a corporate environment
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Exceptional verbal, written and interpersonal communication skills, and listening skills
• Ability to assist in a positive and constructive manner
• Adaptable to various tasks
• Time-management and organizational skills
• Problem solving and troubleshooting
• Be able to safely lift to 25Ibs, move office equipment, furniture, stationary and occasionally transport catering in a manner that is safe for yourself, your colleagues, and our clients.
• Collaborate on exciting projects to develop innovative solutions

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

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