Administrative Assistant, Quality, Innovation and Transformation

St. Joseph's Health Care, London; London; On-site; Full time

Job summary

An established health care institution is seeking a dedicated Administrative Assistant to support the Quality, Innovation and Transformation team. This role involves providing essential clerical and administrative support, including managing schedules, coordinating meetings, and ensuring effective communication with internal and external stakeholders. Ideal candidates will possess strong skills in Microsoft Office Suite, exceptional attention to detail, and a commitment to superior customer service. Join a forward-thinking organization that values innovation and teamwork, and contribute to impactful projects within the health care sector. If you are motivated and eager to learn, this opportunity is perfect for you.

Qualifications

• Graduate of a two-year post-secondary diploma in office administration.
• Minimum of two years recent administrative experience required.

Responsibilities

• Provide clerical and administrative support to the Director of Quality.
• Coordinate schedules, meetings, and manage grievance files.

Skills

Microsoft Office Suite

Customer Service Skills

Attention to Detail

Problem-Solving Skills

Communication Skills

Interpersonal Skills

Time Management

Education

Two-Year Post-Secondary Diploma in Office Administration

Tools

Microsoft Teams

Advanced Excel

Intermediate PowerPoint

Job description

CARING FOR THE BODY, MIND & SPIRIT SINCE 1869

Administrative Assistant, Quality, Innovation and Transformation - 1 position

Quality, Innovation and Transformation
Parkwood Institute Mental Health Care - London, ON
Temporary Full Time
Salary Range: $30.82 - $36.26 /hour

**REPOSTED**

This is a temporary full-time position that is expected to extend until February 16, 2026, subject to the availability of work.

The Administrative Assistant will report to and provide clerical and administrative support to the Director, Quality, Transformation and Innovation. The Administrative Assistant will also provide support to the Director of Capital Master Planning and Redevelopment and the Director of Strategic Organizational Leadership Development. Primary responsibilities will include coordination of the Director's schedules, coordination of internal and external meetings, development of agendas, minute taking, payroll management, document management, presentation preparation and room bookings, and managing and scheduling grievance files. The Administrative Assistant will also be responsible for liaising and coordinating with both internal staff and external consultants to assist with coordination of ongoing projects/activities as assigned.

Essential Qualifications

• Graduate of a two-year post-secondary diploma program in office administration
• Minimum two (2) years recent administrative experience
• Demonstrated computer skills specifically in the utilization of Microsoft Office Suite including: 60 words per minute typing (wpm), Advanced Excel and Word skills, Intermediate PowerPoint Skills, Intermediate Microsoft Teams Skills
• Superior customer service skills
• Impeccable attention to detail
• Demonstrated ability to prioritize tasks and utilize time efficiently
• Highly motivated, creative thinker with good problem-solving skills
• Good communication and interpersonal skills
• Ability to work effectively in a team and meet multiple demands
• Willingness to learn; welcomes new ideas and challenges
• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the Occupational Health & Safety Act (OHSA)

Preferred Qualifications

• Previous experience in an Administrative Assistant role in a health care setting

Teaching and Research

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's you will be expected to engage in role-related teaching and research activities in addition to any of your clinical duties.

Immunization Requirements

• Provide documentation you have received two doses of the Covid-19 vaccine (primary series/boosters, XBB or KP.2) OR one dose of KP.2 vaccine at least 14 days prior to the start date.
• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox)
• Provide documentation of the Tuberculosis skin testing

Posting date: January 03, 2025
Submission deadline: January 09, 2025

Wade Baillie, Human Resources

Your interest in this opportunity is appreciated.
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