Administrative Assistant Projects and Compliance

Kibbi Technologies Inc.; Halifax; On-site; CAD 44,000 - 54,000; Full time

Benefits offered by this job

Casual dress

Dental care

Vision care

Life insurance

Employee assistance program

Extended health care

Paid time off

Company events

Job summary

Northwoodcare Inc. in Halifax, NS, is seeking an Administrative Assistant, Projects & Compliance, for a permanent full-time days role.

You will support the Projects & Compliance team, manage documentation, and help ensure inspection readiness in a not-for-profit care organization. Qualifications include a Community College Diploma, two years of relevant experience, and proficiency with office equipment and project management tools.

Qualifications

• Community College Diploma; two years of relevant work experience.
• Knowledge of office equipment (e.g. photocopier, fax machine).
• Experience with work order systems is an asset.
• Experience with project management software is an asset.

Responsibilities

• Manages compliance with various jurisdictional authorities, including reporting and stakeholder follow-up.
• Performs routine clerical and administrative functions such as drafting correspondence, reports, scheduling, and filing.
• Manages project timelines and reporting for construction projects.
• Ensures inspection readiness and maintains accessible compliance records.
• Supports overall administrative functions for the Projects & Compliance team.

Skills

Administrative experience

Clerical skills

Communication skills

Education

Secondary School diploma

Tools

Work order systems

Project management software

Office equipment (photocopier, fax)

Job description

ADMINISTRATIVE ASSISTANT, PROJECTS & COMPLIANCE -PERMANENT FULL TIME DAYS - HALIFAX

JOB POST

Northwoodcare Inc. https://ca.indeed.com/cmp/Northwoodcare-Inc.-1?campaignid=mobvjcmp&from=mobviewjob&tk=1jukurds021pu001&fromjk=7d82da8fba38912e

3.7 out of 5 stars

2615 Northwood Terr, Halifax, NS B3K 3S5

$43,513.60–$54,392.00 a year - Permanent, Full-time

Northwoodcare Inc. https://ca.indeed.com/cmp/Northwoodcare-Inc.-1?campaignid=mobvjcmp&from=mobviewjob&tk=1jukurds021pu001&fromjk=7d82da8fba38912e

2615 Northwood Terr, Halifax, NS B3K 3S5

$43,513.60–$54,392.00 a year

JOB DETAILS

• PAY: $43,513.60–$54,392.00 a year
• JOB TYPE: Permanent
• JOB TYPE: Full-time
• SHIFT AND SCHEDULE: 8 hour shift
• LOCATION: 2615 Northwood Terr, Halifax, NS B3K 3S5

BENEFITS

• Paid time off
• Vision care
• Dental care
• Life insurance
• Employee assistance program
• Casual dress
• Extended health care

FULL JOB DESCRIPTION

Make an Impact. Be Inspired. Join Northwood!

Are you looking for a career where you can make a real impact? At Northwood, care is at the heart of everything we do—but we’re also about community, innovation, and creating meaningful connections.

As Atlantic Canada’s largest not‑for‑profit continuing care organization, we are a dynamic team of change makers, problem‑solvers, and compassionate professionals who believe in the power of connection.

When you join Northwood, you become part of a forward‑thinking, inclusive workplace where your ideas are valued, your growth is supported, and your work truly matters. Whether you’re starting your career or looking for a meaningful next step, you’ll find a place to thrive here.

We’re committed to diversity, inclusion, and fostering a workplace where everyone feels valued and empowered. We recognize that every candidate brings unique strengths, and we strive to create an equitable hiring experience for all. If you require accommodations at any stage of the application, interview, or selection process, please let us know—we’re here to support you.

Ready to love what you do? Join Northwood and be part of something bigger!

We are looking for an experienced and enthusiastic Administrative Assistant to join our Projects & Compliance team in Halifax!

Qualifications:

• Community College Diploma; a one year administrative or business course
• Two years of relevant work experience
• Knowledge of office equipment (e.g. photocopier, fax machine) required
• Previous experience with work orderr systems considered an asset
• Experience working in a similar environment is considered an asset
• Experience with project management software an asset

Major Responsibilities:

• Manages compliance with various jurisdictional authorities. Includes reporting, data storage and follow up with stakeholders.
• Performs routine clerical and administrative functions such as drafting correspondence, generating reports, scheduling appointments, and organizing and maintaining paper and electronic files.
• Manages project timelines and reporting for various construction projects.
• Ensures inspection readiness.
• Maintains accessible compliance records.

Salary:

• As per the Northwood scale.

Effective Date:

September 1st 2026

Hours of Work:

80 Hours Biweekly - 8 Hour shifts

Application question(s):

• Do you require PR Assistance?

Education:

Secondary School (required)

Experience:

Administrative: 2 years (required)

Work Location:

In person

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Northwood is proud to be an inclusive employer who encourages diverse applicants. We thank all applicants however, only those selected for an interview will be contacted.

Pay: $43,513.60-$54,392.00 per year