Administrative Assistant – Proficient

Finance Professionals Inc.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading financial institution in Downtown Toronto seeks an Administrative Assistant to provide essential office support. This role involves processing transactions, managing calendars, and assisting senior managers, presenting a great opportunity to work with one of Canada's Top 5 Banks.

Qualifications

• Intermediate proficiency in MS Office required.
• Experience in bank Wealth Management is a plus.

Responsibilities

• Process client transactions and estate settlements.
• Answer and screen phone calls, direct messages.
• Coordinate meetings and manage calendars.

Skills

MS Office

Job description

Our client, a leading financial institution in Downtown Toronto, is looking for an Administrative Assistant – Proficient to provide basic office administrative and clerical support to senior managers or the office. The successful candidate will have the opportunity to work with one of the Top 5 Banks in Canada.

Typical Day in Role:

• Process client transactions and estate settlements through internal systems
• Answer and screen telephone calls, direct messages to appropriate persons
• Review and sort incoming mail, deliver to appropriate recipients
• Make domestic and international travel arrangements and schedule appointments
• Coordinate meetings, set up conference calls, reserve meeting rooms, arrange catering
• Manage calendars, schedule meetings and appointments
• Track expenses and manage corporate credit cards
• Perform administrative duties such as filing, photocopying, faxing, ordering office supplies, and assisting with office relocations and IT services
• Gather information and conduct research as needed

Must-Have Skills:

• Intermediate proficiency in MS Office

Nice-to-Have Skills:

• Experience with bank Wealth Management is a plus

Soft Skills:

We value inclusivity and are committed to creating an environment where all team members and clients feel like they belong. We welcome applicants of all abilities and backgrounds, and provide accessible candidate experiences. We advocate for diversity regardless of race, color, religion, national origin, sex, disability, or age.