Administrative Assistant – Procurement

Canadian Energy Services; Calgary; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Benefits package

Job summary

Canadian Energy Services in Calgary, Alberta is seeking an Administrative Assistant - Procurement to support the Procurement and Logistics teams with day-to-day administrative tasks.

The role involves maintaining procurement records, processing purchase orders, invoices, and supplier documentation, and assisting in ERP data entry. The ideal candidate has 1–2 years of related experience and strong Excel/Office skills.

Qualifications

• 1-2 years of administrative, procurement support, accounting support, or logistics coordination experience preferred.
• Experience with invoices, purchase orders, or documentation management is a plus.
• Experience in oil and gas, chemicals, manufacturing, distribution, or industrial environments is preferred.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

Responsibilities

• Provide day-to-day administrative support to the Procurement and Logistics teams.
• Assist with the preparation, distribution, and filing of purchase orders and procurement documentation.
• Maintain organized electronic and physical procurement records.
• Ensure purchasing files are complete and documentation is properly stored.
• Track procurement documents and follow up on missing information as required.
• Review supplier invoices for completeness, accuracy, and alignment with purchase orders, receiving documentation, and supplier agreements.
• Verify quantities, pricing, product descriptions, and supporting documentation before processing.
• Identify discrepancies and communicate with suppliers and internal stakeholders to obtain corrections or additional information.
• Ensure all procurement-related documents are properly matched and approved according to company procedures.
• Maintain invoice logs and assist with invoice tracking and status updates.
• Ensure bills of lading, packing slips, delivery receipts, and related logistics records are complete and accurately filed.
• Enter, update, and maintain procurement and supplier information in company databases and ERP systems.
• Generate routine reports, spreadsheets, and procurement records as required.
• Perform data verification to ensure information accuracy and consistency.
• Maintain confidentiality of sensitive supplier, pricing, and commercial information.
• Other duties as required.

Skills

Administrative support

Procurement coordination

Data entry

Attention to detail

Organizational skills

Tools

Excel

Outlook

Word

ERP systems

Job description

CES Energy Solutions is a dynamic and growing North American oilfield services company listed on the TSX as CEU with revenue of 2.49 billion in 2025. It is one of the largest providers of production chemicals and drilling fluid systems and is focused on being the leading provider of technically advanced chemical solutions throughout the life cycle of the oilfield.

Canadian Energy Services, the drilling fluids division of CES Energy Solutions, is looking for a motivated, enthusiastic, and organized individual to fill the position of Administrative Assistant - Procurement. This full-time, permanent position is located in Calgary, Alberta, and will assist in the administrative duties associated with the Procurement Team. The ideal candidate will also have a willingness to work in a fast-paced Oil and Gas logistics environment.

Responsibilities include:

• Provide day-to-day administrative support to the Procurement and Logistics teams.
• Assist with the preparation, distribution, and filing of purchase orders and procurement documentation.
• Maintain organized electronic and physical procurement records.
• Ensure purchasing files are complete and documentation is properly stored and easily retrievable.
• Track procurement documents and follow up on missing information as required.
• Review supplier invoices for completeness, accuracy, and alignment with purchase orders, receiving documentation, and supplier agreements.
• Verify quantities, pricing, product descriptions, and supporting documentation before processing.
• Identify discrepancies and communicate with suppliers and internal stakeholders to obtain corrections or additional information.
• Ensure all procurement-related documents are properly matched and approved according to company procedures.
• Maintain invoice logs and assist with invoice tracking and status updates.
• Ensure bills of lading, packing slips, delivery receipts, and related logistics records are complete and accurately filed.
• Enter, update, and maintain procurement and supplier information in company databases and ERP systems.
• Generate routine reports, spreadsheets, and procurement records as required.
• Perform data verification to ensure information accuracy and consistency.
• Maintain confidentiality of sensitive supplier, pricing, and commercial information.
• Other duties as required.

Skills and Experience:

• 1-2 years of administrative, procurement support, accounting support, or logistics coordination experience preferred.
• Experience working with invoices, purchase orders, or documentation management is considered an asset.
• Experience in oil and gas, chemicals, manufacturing, distribution, or industrial environments is an preferred.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and document management skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong data entry and record‑keeping capabilities.
• Excellent written and verbal communication skills.
• Ability to identify and resolve discrepancies in documentation.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience using ERP or procurement systems is an asset.
• Ability to work independently while supporting a collaborative team environment.

• CES offers our employees a competitive salary and benefits package commensurate with experience.

CES Energy Solutions is committed to being an equal opportunity employer. CES will not discriminate employees, or potential employees on the grounds of race, religious beliefs, colour, gender, physical disability, mental disability, ancestry, age, or sexual orientation. CES prides itself on adhering to the provisions of the Canadian Human Rights Act. We will continue to be committed to recruiting, hiring, promoting, and training the most qualified individuals for positions at all levels within the Company.