Administrative Assistant Position

beBee Careers; Lunenburg; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company is seeking an organized and proactive individual for an administrative support role. This position involves managing paperwork, preparing reports, and maintaining client communications while providing exceptional service to clients. The successful candidate will thrive in a fast-paced environment and contribute to team success through effective problem-solving and organizational skills.

Benefits

Health Benefits

RRSP Matching Program

Employee Stock Purchase Plan

Paid Time Off

Volunteer Days

Discretionary Bonuses

Tuition Reimbursement

Qualifications

• Minimum 2 years of administrative experience required.
• Strong knowledge of MS Office and business software essential.
• Experience with social media platforms is an asset.

Responsibilities

• Manage and maintain all paperwork and documents.
• Prepare professional correspondence and reports.
• Initiate and manage a proactive social media campaign.

Skills

Organizational skills

Problem-solving

Attention to detail

Communication

Education

Post-secondary education

Tools

MS Office

CRM software

Social Media platforms

Job description

This administrative support role is responsible for providing exceptional service to clients and supporting the Financial Advisor team.

We are seeking a highly motivated and organized individual with excellent administrative skills, who can work effectively in a fast-paced environment and make prompt, pragmatic choices that prioritize client needs.

• Manage and maintain all paperwork, documents, and files;
• Prepare professional correspondence and reports;
• Respond to requests for information in a timely manner;
• Communicate internally with various operational and administrative departments;
• Maintain the Customer Relationship Management (CRM) software;
• Manage our WOW service client program;
• Initiate and manage a proactive social media campaign.

What We Offer :

• A competitive compensation and benefits package, including Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid Time Off, Volunteer Days, Discretionary Bonuses, Tuition Reimbursement, and more;
• Internal promotion opportunities and community involvement;
• Ongoing training and development programs.

Requirements :

• Minimum 2 years of administrative experience;
• Post-secondary education;
• Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook), Internet Explorer, and business-related software;
• Previous experience using Social Media platforms (Facebook, LinkedIn, Twitter, Instagram & YouTube);
• Excellent organizational and problem-solving skills;
• The ability to learn independently;
• A proactive self-starter with a 'can do' attitude;
• Pay meticulous attention to detail;
• Prioritize and manage multiple deadlines and tasks;
• Work in a team environment and demonstrate a professional and friendly manner.

Assets :

• Previous experience using a CRM (Customer Relationship Management) software;
• Completion of the Canadian Securities Course (CSC).

Our Culture :

• We value diversity, equity, and inclusion;
• We honor, value, respect the uniqueness, experiences, and backgrounds of all Associates;
• We encourage growth, teamwork, and client-centric decision-making;
• We strive for continuous evolution and improvement;
• We commit to equal opportunities for all candidates.

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