Administrative Assistant — Operations & Scheduling

Qualico Group; Winnipeg; Hybrid; CAD 38,000 - 52,000; Full time

Job summary

Star Building Materials, a division of Qualico, is seeking an Administrative Assistant in Winnipeg, MB. You will provide administrative and operational support across the division to ensure accurate information flow.

The role requires strong organizational skills, clear communication, and attention to detail, with exposure to production, inventory, logistics, and sales processes. Applicants should have a High School Diploma and at least 2 years' admin experience.

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years of administrative support experience.
• Valid driver’s license and access to a reliable vehicle.
• Satisfactory verification of criminal record check.
• Proficient in Microsoft programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint).

Responsibilities

• Providing administrative and operational support across production, inventory, logistics, sales, and accounting functions.
• Reviewing and coordinating customer orders, project requirements, and related documentation to support accuracy and timely execution.
• Assisting with material planning, production scheduling and logistics coordination.
• Supporting inventory processes, including cycle counts, record accuracy, and communication of shortages or discrepancies.
• Supporting invoicing and sales administration by gathering documentation, confirming order details, and assisting with customer communications.
• Maintaining accurate records, production paperwork, order files, schedules, and other administrative documentation for the division.

Skills

Organized

Strong communicator

Active listener

Detail oriented

Team player

Education

High School Diploma

Tools

Outlook

Word

Excel

Teams

SharePoint

PowerPoint

Job description

Star Building Materials, a division of Qualico, is seeking an Administrative Assistant in Winnipeg, MB. You will provide administrative and operational support across the division to ensure accurate information flow.

The role requires strong organizational skills, clear communication, and attention to detail, with exposure to production, inventory, logistics, and sales processes. Applicants should have a High School Diploma and at least 2 years' admin experience.