Administrative Assistant (opens in new window)

Lithium Americas; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant, where you will play a vital role in supporting executives and management in a dynamic environment. Your responsibilities will include managing office tasks, maintaining records, and organizing employee functions, all while contributing to a culture of collaboration and innovation. This role offers a unique opportunity to thrive in a fast-paced setting, ensuring smooth operations and providing essential support to the team. With a focus on professional growth, this position is perfect for those who excel in organization and communication, and are ready to make a meaningful impact in the workplace.

Benefits

Company Paid Health Insurance

Life Insurance

Wellness Plan

RRSP with Employer Match

Vacation

Qualifications

• 2+ years of experience in administrative support roles.
• Proficient in Microsoft Office Suite and office administration.

Responsibilities

• Perform office tasks, maintain records, and assist with bookkeeping.
• Organize employee functions and assist with onboarding new staff.

Skills

Administrative Support

Communication Skills

Organizational Skills

Time Management

Microsoft Office Suite

Multi-tasking

Recordkeeping

Tools

SharePoint

Job description

Lithium Americas is a publicly listed, development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers, needs of our customers and the communities in which we operate, whilst taking an innovative and practical approach to the challenges we face. We work closely as an organization and with key stakeholders to deliver solutions.

Role

The Administrative Assistant will perform administrative office management duties and provide support to executives, management and staff with flexibility and foresight in a fast-paced evolving environment while maintaining confidence related to high-level systems and operations.

The Administrative Assistant will be based out of the Vancouver office and will report to the Office Manager.

Responsibilities

• Performs office tasks including maintaining records and performing some basic bookkeeping including preparation of expense reports and credit card expense claims.
• Monitor and order supplies for office and kitchen
• Maintain common areas of office.
• Greet visitors to the office and receive deliveries
• Assist with new employee onboarding and offboarding), set up of employee profiles, new employee announcements, emergency contact information, etc.
• Organize employee functions including informal and formal gatherings/meetings.
• Assist with maintaining and updating the intranet site.
• Provides administrative support and assistance as needed.
• Arrange travel and accommodation as needed.
• Cover absences and overflow for Office Manager and Investor Relations.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Serve on social and safety initiatives and committees.
• Performs additional duties as assigned

Requirements

• Two (2) or more years of experience providing administrative support.
• Ability to present a professional image to visitors, vendors and board members.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent ability to multi-task and handle distractions and interruptions
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software and Sharepoint, with the willingness and ability to learn new or updated software.

Compensation and Benefits

• Compensation: CDN$55,000-$65,000 a year + annual bonus
• Benefits: Vacation, Company Paid Health Insurance, Life Insurance, Wellness Plan, RRSP with Employer Match and More!

Lithium Americas is an equal opportunity employer. We encourage all applicants to apply without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Equal Opportunity Employer, including disabled and veterans.