Administrative Assistant - OfficeAdminist

Domtar Corporation; Richmond; On-site; Full time

Job summary

A major company in manufacturing located in Richmond, British Columbia, seeks a full-time Administrative Assistant. The role involves organizing meetings, managing communications, and providing administrative support to various departments. The ideal candidate should possess strong organizational and communication skills, with at least one year of administrative experience and proficiency in MS Office. Salary is $25.00 per hour, along with benefits including life insurance and a pension plan.

Benefits

Disability benefits

Life insurance

Pension plan

Free parking available

Qualifications

• At least 1 year of experience in an administrative/receptionist role.
• Proficient in MS Office and other management applications.

Responsibilities

• Ensure the tidiness and organization of the office mail room.
• Plan, organize, and schedule meetings and book meeting rooms.
• Receive incoming parcels and couriers from various mail carriers.
• Prepare travel request forms and book travel arrangements.
• Assist in ordering office supplies and maintaining the cleanliness of meeting rooms.

Skills

Office management systems knowledge

Excellent time management skills

Attention to detail

Strong written and verbal communication

Organizational and planning skills

Education

Administrative/Receptionist Certificate or college degree

Tools

Microsoft Office

Outlook

Job description

Overview

Location: Richmond, British Columbia, CA, V7B1C3

Department: Operations Administration Group (OP00)

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Richmond, British Columbia, is seeking talent to fill the position. This job is full-time permanent.

Description

Paper Excellence is a diversified manufacturer of pulp and paper, including printing and writing, packaging, and specialty papers. We believe in the enduring value of wood-based products in global markets and have built a large network of mills and chipping plants to produce them competitively. Through our distinct approach to operational excellence, we deliver high-quality and cost-effective products to international customers. We operate 7 facilities in Canada producing over 2.8 million tonnes annually with a workforce of more than 2,800 strong.

We are currently looking for a full-time permanent Administrative Assistant - Office to work out of our Richmond Head Office. Reporting to the Corporate HR Manager, this candidate will provide continuous support to all staff within the office and ensure the day-to-day success of business operations. In addition, this candidate will assist in maintaining the general organization of the office.

Responsibilities

• Ensure the tidiness and organization of the office mail room
• Receive incoming parcels and couriers from various mail carriers
• Plan, organize and schedule meetings and book meeting rooms
• Produce, edit and distribute correspondence memos, letters and forms
• Responsible for operating the head office switchboard and directing all incoming calls as appropriate
• Assist in the preparation of regularly scheduled reports
• Prepare travel request forms and book travel arrangements
• Prepare and reconcile expense reports
• Assist in ordering office supplies, business cards, etc
• Prepare invoices, payment application forms and monitor status
• Maintain the cleanliness of all meeting rooms
• Assist in the set up and take down of meeting rooms
• Prepare documents for approvals and monitor status
• Provides admin support to various departments
• Manages building access card and pay parking system
• Maintain filing system
• Other duties and projects as assigned
• Professional demeanor and strong customer service & interpersonal skills
• Excellent communication skills both written and verbal
• Team player and ability to interact with all individuals in all levels within the organization
• Ability to work independently with minimum supervision
• Strong willingness to help all departments
• Strong willingness to learn different programs, processes, protocols
• Excellent organizational skills / ability to prioritize and meet deadlines

Qualifications & Experience

• Knowledge of office management systems such as Microsoft Office, Outlook, etc
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 1 year of experience in an administrative/receptionist role
• Administrative/Receptionist Certificate or college degree considered a strong asset

Hourly salary: $25.00 per hour

Benefits

• Disability benefits
• Life insurance
• Pension plan
• Free parking available
• We encourage Indigenous persons, youth, and newcomers to apply.

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.