Administrative Assistant, Office of the General Counsel, KDN

KPMG Canada; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

KPMG Canada seeks an Administrative Assistant to support the Office of the General Counsel. This role involves calendar management, liaising with stakeholders, and maintaining the organization's legal resources. Ideal candidates possess strong communication and organizational skills, alongside relevant experience in a corporate environment.

Qualifications

• Five or more years of administration or related experience.
• Strong working knowledge of Microsoft applications.

Responsibilities

• Manage calendars and arrange meetings.
• Track expense reports for the General Counsel.
• Liaise with senior stakeholders and manage OGC resources.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Bachelor’s degree or Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

SharePoint

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause turning insight into opportunity for clients and communities around the world.

The Office of the General Counsel (OGC) is a key part of KDN and is responsible for managing the organization’s global legal risk. The Administrative Assistant will play a key role in providing administrative support to the OGC, primarily assisting the General Counsel with additional support to be provided to the other members of the OGC team.

What You Will Do

• Basic calendar management, arranging internal/external meetings and booking rooms and catering, scheduling stakeholders across various time zones, agenda materials
• Preparing and tracking expense reports in a timely manner for the General Counsel
• Arranging all international travel including hotels, ground/air transportation for the General Counsel and the Toronto-based members of the OGC
• Liaise with other OGCs and other senior level stakeholders in various KPMG member firms and KPMG International, steering groups and management teams. Build solid working relationships with their support staff
• Manage and maintain the OGC’s organization chart
• Be the primary point of contact for all operational and administrative aspects for leadership meetings and events
• Help maintain the OGC’s resources and repositories including its SharePoint and intranet site.
• Assist with preparing presentation materials, slide decks and other materials
• Working with Finance Operations and Procurement to process law firm invoices and serving as a conduit to those teams
• Responsible for tracking OGC team member’s professional membership renewal deadlines, training sessions, and performance review periods
  
  

What You Bring To The Role

• Five years or more of administration, office management or related experience, preferably in a corporate environment
• Bachelor’s degree or Diploma from an accredited college or university or equivalent work experience as an administrative assistant
• Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications
• Organized approach to working with a can-do mindset and willing to learn
• Strong working knowledge of Microsoft applications including Word, Excel, PowerPoint and Outlook along with SharePoint
• Ability to effectively communicate in a corporate and business environment both verbally as well as in email and other electronic means of communication
• Ability to interact with senior management and other OGC stakeholders, exercising diplomacy and good judgment
• Have the ability to plan ahead and manage workload in order to meet explicit deadlines
  
  

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.