Administrative Assistant, Office of the General Counsel, KDN

KPMG LLP Canada; Toronto; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A leading company seeks an Administrative Assistant to provide essential support to the Office of the General Counsel. This role involves managing calendars, arranging travel, and liaising with key stakeholders to ensure smooth operations. Ideal candidates will have at least five years of experience, strong attention to detail, and proficiency in Microsoft applications, ensuring maximum efficiency and organization within the team.

Qualifications

• Five years or more of administration or office management experience.
• Strong attention to detail and organized approach.
• Ability to communicate effectively in a corporate environment.

Responsibilities

• Manage calendar and arrange meetings for the General Counsel.
• Prepare and track expense reports.
• Liaise with senior stakeholders and manage operational aspects for meetings.

Skills

Attention to detail

Communication

Organization

Microsoft applications

Education

Bachelor’s degree or Diploma from an accredited college

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Office of the General Counsel (OGC) is a key part of KDN and is responsible for managing the organization’s global legal risk. The Administrative Assistant will play a key role in providing administrative support to the OGC, primarily assisting the General Counsel with additional support to be provided to the other members of the OGC team.

What you will do

• Basic calendar management, arranging internal/external meetings and booking rooms and catering, scheduling stakeholders across various time zones, agenda materials
• Preparing and tracking expense reports in a timely manner for the General Counsel
• Arranging all international travel including hotels, ground/air transportation for the General Counsel and the Toronto-based members of the OGC
• Liaise with other OGCs and other senior level stakeholders in various KPMG member firms and KPMG International, steering groups and management teams. Build solid working relationships with their support staff
• Manage and maintain the OGC’s organization chart
• Be the primary point of contact for all operational and administrative aspects for leadership meetings and events
• Help maintain the OGC’s resources and repositories including its SharePoint and intranet site.
• Assist with preparing presentation materials, slide decks and other materials
• Working with Finance Operations and Procurement to process law firm invoices and serving as a conduit to those teams
• Responsible for tracking OGC team member’s professional membership renewal deadlines, training sessions, and performance review periods

What you bring to the role

• Five years or more of administration, office management or related experience, preferably in a corporate environment
• Bachelor’s degree or Diploma from an accredited college or university or equivalent work experience as an administrative assistant
• Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications
• Organized approach to working with a can-do mindset and willing to learn
• Strong working knowledge of Microsoft applications including Word, Excel, PowerPoint and Outlook along with SharePoint
• Ability to effectively communicate in a corporate and business environment both verbally as well as in email and other electronic means of communication
• Ability to interact with senior management and other OGC stakeholders, exercising diplomacy and good judgment
• Have the ability to plan ahead and manage workload in order to meet explicit deadlines

#LI-Hybrid

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.