administrative assistant - office

Panago Pizza Salmon Arm 054; Salmon Arm; On-site; CAD 35,000 - 55,000; Full time

Job summary

A leading company in Salmon Arm is seeking an administrative assistant to manage office tasks and support newcomers and refugees. The role involves coordinating information, scheduling appointments, and maintaining databases to ensure efficient office operations. Candidates should possess strong organizational and communication skills.

Qualifications

• Experience with office administration tasks.
• Ability to assist newcomers and/or refugees.
• Strong communication skills.

Responsibilities

• Coordinate the flow of information within the team.
• Schedule and confirm appointments.
• Organize staff consultation and grievance procedures.

Skills

Office procedures

Communication

Organizational skills

Job description

• Coordinate the flow of information within the team
• Direct staff
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database
• Assist in the preparation of brochures, reports, newsletters and other material
• Prepare and key in correspondence and legal documents
• Recognized employer

Support for newcomers and refugees

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

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