Administrative Assistant - Office

Paper Excellence Group; Richmond; On-site; CAD 40,000 - 55,000; Full time

Job summary

A diversified manufacturer, Paper Excellence Group, is seeking an Office Administrator for their Richmond office. The role involves providing essential administrative support across departments and ensuring a well-organized workplace. Ideal candidates will possess strong communication, organizational, and time management skills, with proficiency in Microsoft Office. This is an opportunity to contribute to the success of operations in a dynamic corporate environment.

Qualifications

• Minimum 1 year of experience in administrative or receptionist role.
• Proficient in MS Office applications.
• Excellent written and verbal communication skills.

Responsibilities

• Manage office tidiness and organization of mail room.
• Plan and organize meetings.
• Provide administrative support to various departments.

Skills

Attention to detail

Problem-solving

Time management

Customer service

Organizational skills

Education

Administrative / Receptionist Certificate

College degree

Tools

Microsoft Office

Outlook

Job description

Paper Excellence is a diversified manufacturer of pulp and paper, including printing and writing, packaging, and specialty papers. We believe in the enduring value of wood-based products in global markets and have built a large network of mills and chipping plants to produce them competitively. Through our distinct approach to operational excellence, we deliver high-quality and cost-effective products to international customers. We operate 7 facilities in Canada producing over 2.8 million tonnes annually with a workforce of more than 2,800 strong.

We are currently looking for an Office Administrator to work out of our Richmond Head Office. Reporting to the Corporate HR Manager, this candidate will provide continuous support to all staff within the office and ensure the day-to-day success of business operations. In addition, this candidate will assist in maintaining the general organization of the office.

Responsibilities

• Ensure the tidiness and organization of the office mail room
• Receive incoming parcels and couriers from various mail carriers
• Plan, organize and schedule meetings and book meeting rooms
• Produce, edit and distribute correspondence memos, letters and forms
• Responsible for operating the head office switchboard and directing all incoming calls as appropriate
• Assist in the preparation of regularly scheduled reports
• Prepare travel request forms and book travel arrangements
• Prepare and reconcile expense reports
• Assist in ordering office supplies, business cards, etc.
• Prepare invoices, payment application forms and monitor status
• Maintain the cleanliness of all meeting rooms
• Assist in the set up and take down of meeting rooms
• Prepare documents for approvals and monitor status
• Provide admin support to various departments
• Manage building access card and pay parking system
• Maintain filing system
• Other duties and projects as assigned
• Maintain a professional demeanor and demonstrate strong customer service & interpersonal skills
• Be a team player and able to interact with individuals at all levels within the organization
• Work independently with minimum supervision
• Demonstrate a strong willingness to help all departments
• Show a strong willingness to learn different programs, processes, and protocols
• Possess excellent organizational skills with the ability to prioritize and meet deadlines

Qualifications & Experience

• Knowledge of office management systems such as Microsoft Office, Outlook, etc.
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 1 year of experience in an administrative / receptionist role
• Administrative / Receptionist Certificate or college degree considered a strong asset

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