administrative assistant - office

Migration Concerns Canada Inc.; Mississauga; On-site; CAD 38,000 - 48,000; Full time

Job summary

A local consultancy firm in Mississauga is seeking an Administrative Assistant to provide administrative support on-site. The ideal candidate has a secondary school graduation certificate and must be detail-oriented and able to multitask. Responsibilities include organizing seminars, training workers, managing budgets, and providing excellent customer service. This position demands strong communication skills and familiarity with various office software.

Qualifications

• Experience of 7 months to less than 1 year.
• Ability to perform clerical duties and provide customer service.
• Familiarity with legal and business terminology.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Plan and control budget and expenditures.
• Train other workers.
• Establish and implement policies and procedures.

Skills

Excellent oral communication

Excellent written communication

Client focus

Time management

Ability to multitask

Organized

Team player

Judgement

Flexibility

Quick learner

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS PowerPoint

Google Docs

Quick Books

Simply Accounting

Electronic mail

Electronic scheduler

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate or equivalent experience

Experience: 7 months to less than 1 year

Work arrangement: On site – work must be completed at the physical location. There is no option to work remotely.

Work setting: Willing to relocate

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Electronic scheduler
• MS Office
• Quick Books
• Simply Accounting
• Electronic mail

Technical terminology

• Legal
• Business

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices
• Accounting
• Payroll services

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Quick learner