administrative assistant - office

Government of Canada; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

A government organization in Peel Region, Mississauga is seeking a Supervisor to oversee office operations. Responsibilities include supervising staff, establishing policies, and managing daily operations within a fast-paced environment. Candidates should have a secondary school graduation certificate and experience with various office software. Strong communication skills and ability to multitask are essential.

Responsibilities

• Supervise other workers.
• Establish and implement policies and procedures.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Greet people and direct them to contacts or service areas.

Skills

Multitasking

Excellent oral communication

Excellent written communication

Flexibility

Judgement

Organized

Team player

Client focus

Reliability

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Access

MS Office

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Business services

Responsibilities Tasks

• Supervise other workers
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Experience and specialization Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Access
• MS Office

Technical terminology

• Legal

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Charts, tables, graphs and diagrams

Additional information Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability