administrative assistant - office

Minimum Requirements

• Secondary (high) school graduation certificate

Work Setting

• Data processing and computers

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Send and receive messages
• Develop and maintain computer databases
• Receive and forward telephone or electronic enquiries

Computer and Technology Knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Database software
• Accounting software
• Desktop publishing software
• Quick Books
• Google Drive
• WordPerfect
• Internet
• Data administration
• Tablet computer

Specialization or Experience

• Specialized environmental skills and knowledge

Area of Specialization

• Reports and records
• Forms and records

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure

Personal Suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner
• Efficient interpersonal skills

Experience

• Experience an asset
• Involves duties and responsibilities that lead to positive environmental outcomes