administrative assistant - office

Emigrance Consulting & Immigration Inc.; Halifax; On-site; CAD 35,000 - 45,000; Full time

Job summary

A Canadian consulting firm is seeking an administrative support professional to coordinate operations and assist with various tasks including communications, scheduling, and record-keeping. The ideal candidate should possess strong organizational skills and a secondary school diploma, contributing to the efficiency of daily operations in a fast-paced environment.

Benefits

Free parking available

Qualifications

• Completion of secondary school required.
• Experience in customer service or administrative support preferred.

Responsibilities

• Coordinate seminars and conferences.
• Manage daily operations and office procedures.
• Train other workers and compile data.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Office

Google Docs

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Relocation costs not covered by employer
• Consulting firm
  
  

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
  
  

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Accounting software
• Desktop publishing software
• MS Access
• MS Office
• Quick Books
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• Electronic mail
  
  

Technical terminology

• Legal
• Business
  
  

Area of work experience

• Immigration
  
  

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Invoices
• Charts, tables, graphs and diagrams
  
  

Additional information

Security and safety

• Bondable
• Criminal record check
  
  

Transportation/travel information

• Own transportation
  
  

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence
• Quick learner
  
  

Benefits

Other benefits

• Free parking available