administrative assistant - office

MICHAEL GOLDEN LAW OFFICE; Burnaby; On-site; CAD 40,000 - 60,000; Full time

Job summary

A local law firm is seeking an Administrative Assistant to manage daily operations, coordinate seminars, and maintain an information database. The ideal candidate will have 2 to 3 years of experience in a legal environment, excellent organizational skills, and the ability to multitask effectively under pressure. This permanent position offers a supportive workspace and health benefits.

Benefits

Health care plan

Group insurance benefits

Qualifications

• 2 years to less than 3 years of experience in a law firm environment.
• Ability to work independently and manage a large workload under tight deadlines.

Responsibilities

• Plan and organize daily operations within the law firm.
• Manage contracts and coordinate seminars and conferences.
• Provide customer service and maintain the information database.

Skills

Organized

Excellent oral communication

Excellent written communication

Attention to detail

Ability to multitask

Time management

Quick learner

Education

College / CEGEP

Tools

MS Excel

MS Word

MS Outlook

MS PowerPoint

Adobe Photoshop

MS Windows

Job description

Work Term : Permanent

Work Language : English

Hours : 40 hours per week

Education : College / CEGEP

Experience : 2 years to less than 3 years

Work setting

• Law firm

Budgetary responsibility

• 0 - $100,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop

Technical terminology

• Legal
• Financial
• Business

Area of work experience

• Purchasing, procurement and contracts
• Immigration

Area of specialization

• Correspondence
• Contracts
• Invoices
• Accounting

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner

Screening questions

• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

Health benefits

• Health care plan

Financial benefits

• Group insurance benefits