administrative assistant - office

Emigrance Consulting & Immigration Inc.; Beechville; On-site; CAD 40,000 - 60,000; Full time

Job summary

A consulting firm is seeking an organized and flexible administrative professional to manage operations and support daily tasks. The role requires a secondary school graduation certificate and involves tasks like coordinating seminars, managing contracts, and directing information flow. Ideal candidates should possess strong multitasking abilities and experience in immigration-related work.

Benefits

Free parking available

Qualifications

• Experience in immigration support preferred.
• 7 months to less than 1 year experience.
• Ability to manage office procedures.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Direct and control daily operations.
• Train other workers and compile data.

Skills

Multitasking

Time management

Client focus

Organized

Flexibility

Accurate

Education

Secondary (high) school graduation certificate

Tools

MS Office

Google Docs

Database software

Accounting software

Job description

• Education :

Education

• Secondary (high) school graduation certificate

Work setting

• Relocation costs not covered by employer
• Consulting firm

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Accounting software
• Desktop publishing software
• MS Access
• MS Office
• Quick Books
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• Electronic mail

Technical terminology

• Legal
• Business

Area of work experience

• Immigration

Area of specialization

• Reports and records
• Contracts
• Statistics
• Charts, tables, graphs and diagrams

Security and safety

• Bondable
• Criminal record check

Transportation / travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Experience

• 7 months to less than 1 year

Other benefits

• Free parking available

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