Administrative Assistant (OA11) - Akerley Campus

Nova Scotia Community College; Dartmouth; On-site; CAD 41,000 - 47,000; Full time

Job summary

The Nova Scotia Community College is seeking a dedicated Administrative Assistant to join its Facilities Department on a full-time basis. This role involves providing essential administrative support and requires a postsecondary education along with relevant experience. Candidates should possess strong interpersonal skills and proficiency in various computer applications. The college values diversity and encourages applications from qualified candidates of all backgrounds.

Qualifications

• Minimum educational qualification: postsecondary certificate or diploma in Business or Office Administration.
• At least two years of relevant experience in a fast-paced office environment.
• Experience in facilities management is an asset.

Responsibilities

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Manage administrative activities, including meeting planning and record keeping.
• Support logistics for events and liaise with internal and external communities.

Skills

Interpersonal skills

Customer service

Teamwork

Problem-solving

Communication

Coordination

Education

Postsecondary certificate or diploma in Business or Office Administration

High school diploma with significant administrative experience

Tools

Microsoft Office Suite

Email

Excel

SharePoint

Office 365

Job description

Term Fulltime Position: commencing approximately June 3, 2025, and ending approximately May 15, 2026.

Competition No.

Salary range: $41,966.21 to $46,954.52 annually

What you'll do

Responsibilities

What you will be doing

As part of the Facilities Department, the Administrative Assistant will:

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Provide a full range of administrative support services.
• Manage the day-to-day administrative activities and support functions of the office. This includes logistical planning for meetings, calendar management, record keeping, file management, project support, coordinating special events, room bookings, liaising with internal and external communities, and other administrative duties as required.

What you'll need

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification is a postsecondary certificate or diploma in Business or Office Administration, combined with at least two years of recent, relevant experience in a fast-paced office environment. Alternatively, a recognized equivalency of a high school diploma with significant (10) years of administrative experience.
• Experience in a facilities management environment is an asset.
• Proficiency with computer applications such as Microsoft Office Suite, Email, Excel, SharePoint, and Office 365.
• Comfortable working in a digital environment, with a responsibility for advancing technological skills and tools.

Relevant Skills and Knowledge

• Commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• Excellent interpersonal skills for interaction at all organizational levels.
• Superior customer service skills and ability to build trust.
• Strong teamwork skills.
• Technical knowledge in project management and organization.
• Problem-solving and critical thinking skills.
• Effective communication skills.
• Coordination skills related to organizing and prioritizing requests, scheduling, and logistics.
• Proven records management and information organization skills, especially related to project management and legal documents.
• Dedication to excellence and lifelong learning.
• Community involvement.

A little about us

Nova Scotia Community College

We value Diversity and Inclusion

The College is committed to employment equity and encourages applications from all qualified candidates, including Indigenous persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, minorities, LGBTQ+ individuals, and women. Applicants can self-identify via the online questionnaire during application.

All NSCC positions are advertised every Tuesday and Thursday. For more info about us and our hiring process, follow this link.

Interested?

Work With Us

Selected candidates for interviews will need to provide at least three recent occupational references. The successful candidate will also need to provide official transcripts confirming academic achievements.

NSCC is committed to inclusivity and will provide reasonable accommodations during the application process. Contact Nikki Berrigan, HR Generalist, at emailprotected for accommodations. Our Employee Workplace Accommodation Policy is available here.

This company does not accept applications from outside Canada.

Key Skills

Employment Type: Temp

Experience: years

Vacancy: 1

Create a job alert for this search