Administrative Assistant, Mining

Athabasca University Students’ Union; Saskatoon; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading educational institution is seeking a talented Administrative Assistant to support various office functions. You will be responsible for preparing departmental reports, implementing operational excellence initiatives, and managing project documentation. This role requires strong administrative skills and the ability to work collaboratively while meeting specific deadlines.

Qualifications

• Strong organizational and administrative skills.
• Experience with operational excellence tools.
• Ability to manage records effectively.

Responsibilities

• Prepare and organize department reports and documents.
• Support the implementation of operational excellence tools.
• Handle receipt and distribution of project documents.

Skills

Administration

Operational Excellence

Records Management

Tools

SAP

Job description

To view a complete job description and to apply online visit:www.orano.group/jobs/en

What youll accomplish:
Administration (approximately 60-80% of time)
Prepare, format, organize and file both basic and detailed department reports, letters, expense reports, documents and meeting minutes on a daily, weekly, monthly and annual basis while adhering to specific deadlines
Schedule and arrange facility rentals, travel bookings and catering
Assist with new employee orientations where needed
Process and track purchase requisitions and orders using SAP
Collaborate with other Administrative Assistants to develop, revise and improve upon our administrative procedures

Operational Excellence (approximately 10-20% of time)
Support the implementation of Operational Excellence tools and techniques, support their ongoing use, and quantify their results (e.g. 5S, problem solving, KPIs, Pareto, Manager-in-the-field, visual management)
Effectively facilitate group problem solving sessions
Identify or create key performance indicators to evaluate performance and encourage improvement
Find opportunities for improvement and develop action plans to address them
Actively connect with team members to encourage the use of OE strategies, tactics and tools
Support teams by implementing and coaching the use of performance tools as needed to solve issues
Maintain and refresh content on IMS & OE SharePoint sites as needed
Promote and provide guidance on the use of Operational Excellence and Data Governance tools and techniques in Saskatoon Office

Records Management & Document Control (approximately 10-20% of time)
Handle the receipt, printing, processing, and distribution of both electronic and hardcopy project documents for Mining Projects and Operations
Record and track the movement of incoming and outgoing project documents
Help the team locate physical and digital documentation and correspondence as needed
Convert files to appropriate format and organize them as directed by the Project Managers or designate