Administrative Assistant, Medical Leader

St. Joseph's Health Care, London; London; On-site; CAD 30,000 - 60,000; Full time

Job summary

A healthcare organization in London, Ontario, is seeking an Administrative Assistant to support the Department of Surgery. Responsibilities include managing schedules, working in a fast-paced environment, and providing administrative assistance. The ideal candidate has a 2-year Office Administration degree and two years of experience. Competitive hourly wage and full-time position offered.

Qualifications

• Two years of experience as an administrative assistant.
• Understanding of confidentiality principles.
• Typing 60 words per minute with advanced Word skills.

Responsibilities

• Assist in financial and administrative functions.
• Organize schedules and take meeting minutes.
• Liaise with internal and external stakeholders.

Skills

Office Administration

Computer skills

Project management

Interpersonal skills

Communication skills

Problem-solving skills

Education

Office Administration (2-year program)

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Job description

Please enter or validate your "Education Experience" in your profile.
Note: EFFECTIVE March 1, 2025 all external PSW (Personal Support Worker) hires will be required to be registered with https://hscpoa.com/public/public-register

Jul 27, 2025

CARING FOR THE BODY, MIND & SPIRIT SINCE 1869

Administrative Assistant, Medical Leader - 1 position

Medical Affairs
St. Joseph's Hospital - London, ON
Full Time Reduced
Salary Range: $31.74 - $37.35 /hour

An exciting opportunity exists for a dynamic and collaborative person to assist, support, and organize the Department of Surgery Division Head, Dr. Lawendy in all functions associated with the position as it relates to financial, administrative, continuous professional development and academic research. Duties may include but are not limited to working in a fast-paced environment, organization and maintaining multiple schedules including clinical schedules, meeting minutes, transcription, producing reports, CME tracking and certificates, CPD planning, event planning and provide liaison with various internal and external stakeholders.

Location: 800 Commissioners Rd E, London, ON N6A 5W9



Essential Qualifications

• Office Administration (2-year program)
• Two years of experience in the last four years as an administrative assistant Knowledge of a safety culture in a health care setting in compliance with the OHSA
• Demonstrated understanding of the principles of confidentiality
• Proactive, positive and professional attitude
• Strong computer, project management and internet research skills, with ability to train/assist others within the department
• Champion administrative technological advances (e.g., Microsoft office suite, Outlook, etc.)
• Organizational, communication and business writing skills
• Willingness to learn; welcomes new ideas and challenges
• Highly motivated, creative thinker with good problem-solving skills
• 60 words per minute typing (wpm), Advanced Word skills, Intermediate PowerPoint & Excel Skills Demonstrated ability to prioritize tasks and utilize time efficiently
• Good communication and interpersonal skills
• Ability to work effectively in a team and meet multiple demands

Preferred Qualifications

• Experience working in a Medical Secretary or Administrative Assistant
• Ensures physician productivity by maintaining calendar, scheduling appointments, physician consultations, meetings, conferences and travel
• Preparation of physician correspondence as needed
• Basic accounting tasks
• Proficiency in a second language would be an asset

Teaching and Research

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage within the scope of your role, activities related to teaching and research in addition to any of your clinical duties

Immunization Requirements

• Provide vaccination records or proof of immunity against measles, mumps, rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing

Posting date: July 24, 2025
Submission deadline: July 30, 2025

Andrew Harriman-Duke, Human Resources

Your interest in this opportunity is appreciated.
Human Resources and Leaders use your profile information to evaluate your application for the vacancies you apply to.
Only those under consideration will be contacted.