administrative assistant - medical

Government of Canada; Petawawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A federal government entity is seeking an administrative professional in Petawawa, Ontario. The role requires strong coordination and communication skills, with responsibilities including patient interviews, scheduling, and filing system maintenance. The ideal candidate has a college diploma or equivalent experience and at least one year in an administrative role. Offering competitive benefits including free parking and employer-paid training.

Benefits

Bonus

Free parking available

Learning/training paid by employer

Team building opportunities

Qualifications

• 1+ years of experience in an administrative role.
• Ability to handle sensitive information confidentially.
• Proficient with electronic record-keeping systems.

Responsibilities

• Coordinate the flow of information.
• Interview patients to obtain case histories.
• Schedule and confirm appointments.
• Train staff in procedures.
• Maintain filing system.

Skills

Coordination skills

Communication skills

Customer service

Data entry

Education

College diploma or equivalent experience

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Coordinate the flow of information
• Interview patients to obtain case histories
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff in procedures and in use of current software
• Complete insurance and other claim forms
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Perform data entry
• Provide customer service
• Calculate billing charges

Benefits Financial benefits

• Bonus

Other benefits

• Free parking available
• Learning/training paid by employer
• Other benefits
• Team building opportunities