Administrative Assistant, Manufacturing & Logistics Strategy

Bombardier Recreational Products Inc.; Valcourt (ville); On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support the Director of NPD Off-Road Manufacturing. This role involves managing schedules, coordinating budgets, and facilitating smooth operations within the team. The ideal candidate will thrive in a dynamic environment, showcasing strong multitasking abilities and attention to detail. You'll play a crucial role in onboarding new employees and ensuring effective communication across the department. If you have a passion for organization and a knack for administrative tasks, this opportunity is perfect for you.

Qualifications

• 3+ years of relevant experience in administrative support.
• Fluency in both French and English is essential.

Responsibilities

• Manage the Director's agenda and coordinate budget phases.
• Prepare reports, presentations, and manage travel arrangements.

Skills

Fluency in French

Fluency in English

Budget management

Multi-tasking

Attention to detail

Resourcefulness

Autonomy

Team spirit

Education

College diploma (DEC) in secretarial or office automation

Tools

Microsoft Office

Google Suite

Job description

We are looking for an Administrative Assistant, reporting to the Director, NPD Off-Road Manufacturing, Logistics and Manufacturing Strategy, to provide administrative support to him and his team. In this role, you will maintain the agenda of the Director and the sector's governing bodies. You will be an indispensable resource for all the department's various administrative requests and improvements.

YOU’LL HAVE THE OPPORTUNITY TO:

• Coordinate budget phases and support managers in managing their respective budgets;
• Prepare meeting invitations, reports, and presentations;
• Manage the Director's agenda daily;
• Book travel and complete expense reports for team members;
• Welcome and onboard new employees (access requests, equipment, policies, etc.);
• Coordinate technical logistics for events like workshops;
• Follow up on purchase requests;
• Manage confidential documents and information;
• Collaborate with other administrative assistants to ensure team cohesion and share best practices;
• Support various projects as needed.

YOU’LL THRIVE IN THIS ROLE IF YOU HAVE THE FOLLOWING SKILLS AND QUALITIES:

• College diploma (DEC) in secretarial, office automation, or relevant training;
• Fluency in French and English;
• At least 3 years of relevant experience;
• Interest or experience in budget management;
• Ability to learn quickly and anticipate needs;
• Strong multi-tasking and prioritization skills;
• Resourcefulness and autonomy;
• Attention to detail and thoroughness;
• Team spirit and adaptability in a dynamic environment;
• Proficiency in Microsoft Office and Google Suite.