Administrative Assistant - Land Development

B.E.S.T. Recruiting Consultants Ltd.; Kingston; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading recruiting consultancy is seeking an Administrative Assistant in Kingston, Canada. The successful candidate will support senior management and project teams by providing a variety of administrative tasks, including meeting coordination, document preparation, and efficient management of project timelines. This role requires strong organizational and communication skills, along with the ability to manage multiple priorities in a fast-paced office environment.

Qualifications

• Experience in administrative support environments.
• Ability to prepare accurate minutes and reports.
• Strong organizational skills to manage multiple tasks.

Responsibilities

• Provide administrative and land acquisition support to senior management.
• Organize and maintain filing systems for development projects.
• Arrange meetings and prepare minutes for internal staff.

Skills

Organization

Communication

Time Management

Job description

• Support the Senior Vice President and Vice President of Land Development by providing all day-to-day administrative and land acquisition support activities, both internal and external to the office environment, as and when necessary.
• Provide administrative support to the project managers and project coordinator(s), working closely together to process information so as to set daily, weekly and quarterly priorities, establish and meet deadlines.
• Arrange, confirm and prepare for meetings for the team.
• Prepare for and attend internal project meetings and prepare accurate Minutes for use by internal staff
• Prepare letters, presentations and reports for internal and external use.
• Assist the Land Development team by following up with consultants and municipalities to ensure that project timeline schedules are maintained and / or achieved.
• Organize and maintain an effective paper and an electronic filing system designed to accommodate a large number of active development projects.
• General office administration including invoices processing.

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Administrative Assistant • kingston, on, Canada