Administrative Assistant - Labour Relations MOVEUP-021-25

BC NURSES UNION; Kelowna; Hybrid; CAD 37,000 - 70,000; Full time

Job summary

A healthcare workers' union in Kelowna seeks an Administrative Assistant for Labour Relations. The role includes substantial administrative support, filing system management, and correspondence preparation. Applicants should have a diploma in Business Administration and three years of office experience. This position offers competitive compensation, a hybrid work environment, and robust health benefits.

Benefits

Competitive compensation

Health and dental benefits

Municipal Pension Plan

4 weeks vacation entitlement

Education and professional development opportunities

Qualifications

• 3 years of experience in an office environment or equivalent combination of education, training, and experience.
• Current knowledge of standard office methods and procedures.

Responsibilities

• Provide administrative support for Labour Relations and other Officers.
• Draft correspondence and proofread documents.
• Manage inquiries and maintain filing systems.
• Coordinate scheduling and travel arrangements.

Skills

MS Office

Time Management

Problem Solving

Interpersonal Skills

Organizational Ability

Research Skills

Education

Diploma or certificate in Business Administration or Applied Business Technology

Job description

Overview

The BC Nurses' Union (BCNU) is a strong, dynamic voice for nurses and nursing in British Columbia, representing more than 50,000 members. BCNU provides collective agreement negotiation and support to its members, as well as professional and advocacy services in the field of research, clinical practice, leadership and education. As the voice of the nursing profession in the province, we advocate for nurses and patients to ensure safe, quality, public health care for all.

Job Title: Administrative Assistant – Labour Relations

Position Type: Regular Full-Time

Posting #: MOVEUP-021-25

Bargaining Unit: MoveUP

Pay Grade: 4 (\$37.95 hourly / \$69,069 annually)

Responsibilities

Responsible for providing administrative support for Labour Relations, Classifications, and other Officers, as required, as well as for standing / ad hoc committees. This position is under general supervision and operates with independence. The incumbent receives new assignments in the form of verbal, written or email guidelines from a number of officers and other union staff, and is required to exercise initiative in the organization of their related duties.

• Provides administrative support to staff or committees as assigned.
• Drafts and prepares correspondence for signature. This may be routine, specialized, or confidential in nature.
• Proofreads and edits newly negotiated or renewed collective agreements. Sets up and distributes copies of meeting notices, agendas, and correspondence.
• Creates, develops, reviews, and provides grievance arbitration or advocacy reports. May perform research for cases in databases and on the internet.
• Works within the computerized network system. Uses technology for various applications, such as database management and word processing.

Handles inquiries and requests from members and staff.

• Makes and receives enquiries, takes and relays messages and information to a wide variety of contacts.
• Receives new assignments in the form of verbal, written, or email guidelines from officers and other union staff.
• Establishes own priorities within the framework of assignments received and resolves work assignment conflicts with team Coordinator. Deals with time sensitive issues effectively.

Sets up and maintains filing systems.

• Sets up and maintains filing systems; maintains up to date records of union functions, staff assignments, meetings, and grievance logs.

Coordinates scheduling, meetings, and travel.

• Arranges meetings, facility appointments, travel, and accommodation.

Performs other related duties as assigned.

Qualifications

The successful applicant must have :

1. A diploma or certificate in Business Administration or Applied Business Technology and three years of experience in an office environment or an equivalent combination of education, training, and experience.

Current knowledge of standard office methods and procedures. Demonstrated ability to effectively utilize MS Office.

Ability to manage correspondence and research information.

Ability to create and document processes.

Ability to format, filter, and index information.

Ability to communicate effectively both verbally and in writing.

Ability to organize work.

Ability to problem solve.

Ability to deal with others effectively.

Ability to simultaneously listen and record minutes.

Ability to type a minimum of 65 wpm.

Required Competencies

• Functional / Technical Skills
• Teamwork
• Member Focus
• Interpersonal Savvy
• Peer Relationships
• Priority Setting
• Time Management
• Action Oriented
• Dealing with Ambiguity
• Composure
• Compassion
• Perseverance
• Approachability
• Decision Quality
• Intellectual Horsepower
• Learning on the Fly
• Patience
• Technical Learning
• Creativity
• Ethics and Values
• Listening
• Planning
• Problem Solving

Why work at BCNU?

BCNU speaks up and speaks out for safe, quality, public health care. We pride ourselves in providing protection, representation, and services to all members and in supporting our employees. Our organizational values are rooted in respect, integrity, and collaboration, guiding us in building a workplace culture where everyone feels they can bring their authentic selves to work. We recognize and prioritize cultural and psychological health and safety. As part of our dedication to equity and justice, we honour the Truth and Reconciliation Commission's calls to action and are actively engaged in advancing Indigenous-focused initiatives.

We offer an inclusive workplace with a comprehensive range of benefits and resources to promote well-being, career growth and work-life balance. This includes but is not limited to :

• Competitive compensation and extended health and dental benefits package
• Municipal Pension Plan
• 4 weeks vacation entitlement to start
• Hybrid work environment
• Education and professional development opportunities

If you are seeking an opportunity to join a passionate and committed team, we'd like to hear from you

Please also reach out to us at to let us know of any accommodations you require through our application and selection process.