Administrative Assistant - Junior

CA-Procom; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A healthcare consulting firm is searching for a Junior Administrative Assistant for a hybrid role in Edmonton. The position involves securing contract signatures, maintaining records in the Contract Lifecycle Management system, and ensuring compliance with Canadian trade agreements. Successful candidates will possess strong communication and organizational skills, and proficiency in Microsoft Excel. This is a 7-month contract starting ASAP.

Benefits

Flexible hybrid work environment

Training opportunities

Qualifications

• Strong communication skills are essential for effective collaboration.
• Proficiency in Microsoft Excel is required.
• Experience with contract management systems is necessary.

Responsibilities

• Secure contract signatures from vendors and facilitate documentation exchange.
• Maintain contracts within the Contract Lifecycle Management (CLM) system.
• Ensure compliance with Canadian trade agreements and organizational policies.

Skills

Strong communication skills

Proficiency in Microsoft Excel

Experience with contract management systems

Ability to work collaboratively in a team environment

Knowledge of Canadian trade agreements

Excellent organizational skills

Problem-solving abilities

Tools

Oracle systems

Job description

Administrative Assistant - Junior : On behalf of our healthcare client, Procom is searching for an Administrative Assistant - Junior for a 7-month contract role. This position is a hybrid position with 2 days onsite at our client’s Edmonton office. Administrative Assistant - Junior - Job Description : The Administrative Assistant - Junior will be a part of the Procurement and Systems Optimization Secretariat (PSOS) team, supporting the Manager Operations Support. The role involves securing contract signatures, facilitating procurement documentation exchange, and maintaining contract records while ensuring compliance with Canadian trade agreements and organizational policies. Administrative Assistant - Junior - Responsibilities :

• Secure contract signatures from vendors and facilitate documentation exchange
• Maintain contracts within the Contract Lifecycle Management (CLM) system
• Ensure compliance with Canadian trade agreements and organizational policies
• Provide training and assistance on records management policies and procedures
• Manage user access and account information within procurement systems
• Proof and format system access documents
• Track records in Excel
• Answer phone calls and emails
• Create documents as required
• Act as point of contact for stakeholders
• Provide contract administrative support to Contract Coordinators
• Review requests from Contracting department
• Process and triage all submitted requests
• Support access to various online platforms Administrative Assistant - Junior - Mandatory Skills :
• Strong communication skills
• Proficiency in Microsoft Excel
• Experience with contract management systems
• Ability to work collaboratively in a team environment
• Knowledge of Canadian trade agreements
• Excellent organizational skills
• Problem-solving abilities Administrative Assistant - Junior – Nice-to-Have Skills :
• Familiarity with Oracle systems
• Experience in healthcare procurement
• Understanding of FOIP regulations
• Training experience in records management
• Previous experience in a hybrid work environment Administrative Assistant - Junior – Assignment Length : 7 months Administrative Assistant - Junior - Start Date : ASAP. Administrative Assistant - Junior - Assignment Location : Edmonton, Alberta, hybrid role with primarily remote work and occasional onsite requirements.