Administrative Assistant - (Job Number: 2301799)

Raymond James Bank; Old Toronto; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support key executives in a fast-paced environment. This role is vital for the growth of the organization, requiring someone with exceptional organizational skills and attention to detail. You'll manage calendars, prepare reports, and enhance the social media presence of the business areas. The company offers a flexible work environment, competitive compensation, and a comprehensive benefits package, including health benefits and tuition reimbursement. If you're a proactive team player with a passion for excellence, this opportunity is perfect for you.

Benefits

Flexible Workstyles

Health Benefits

RRSP Matching Program

Employee Stock Purchase Plan

Paid Time Off

Volunteer Days

Discretionary Bonuses

Tuition Reimbursement

Qualifications

• 2+ years of experience in the investment industry.
• Proficient in MS Office and social media management.

Responsibilities

• Provide full administrative support to Executives.
• Manage calendars, travel plans, and expenses efficiently.
• Support development of presentations and reports.

Skills

Organizational Skills

Attention to Detail

Interpersonal Skills

Analytical Skills

Communication Skills

Time Management

Initiative

Education

Undergraduate Degree or Diploma

Tools

MS Office

MS CRM

Job description

Administrative Assistant - (Job Number: 2301799)

Pay Competitive

Employment type Full-Time

Job Description

At Raymond James, we develop, we collaborate, we decide, we deliver, and we improve together.

Raymond James Ltd. is Canada’s leading independent investment dealer offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

Administrative Assistant

How does the role impact the organization?

As a key member of the Raymond James team, the Administrative Assistant will support two Executives in business areas which are integral to the growth of Raymond James, those being Raymond James Investment Counsel Ltd. (“RJIC”) and Raymond James Correspondent Services (“RJCS”) as well as provide support to portfolio managers operating on the Raymond James Investment Counsel platform.

The role requires an individual who has meticulous organizational skills, excellent attention to detail, possesses a positive attitude, and has exceptional interpersonal skills. The successful candidate must also be social media savvy, responsible, self-motivated and a team player.

What is the position responsible for?

• Provide full administrative support, including establishing and coordinating calendars, arranging/scheduling meetings, acting on telephone/mail requests received in the Executives’ absence, and managing correspondence as appropriate;
• Organize and pro-actively manage calendar, travel plans, and expenses for Executives, including arranging bookings, arranging for equipment and materials, tracking responses of meeting attendees, and following up as appropriate;
• Provide support in the development of PowerPoint presentations, Microsoft Excel reports (including expense reports), and Microsoft Word documents;
• Conduct analysis and collate information to enable the executive management of the business;
• Actively manage the social media presence of both business areas to raise the profile of the entities;
• Actively manage the RJIC/RJCS intranet page(s)/website(s) to enhance communication and change management within the Independent division;
• Work as a backup support person for vacation and short notice coverage for other members of the team;
• Interface with select portfolio managers within RJIC to provide administrative support and assistance as required;
• Work effectively with all levels of management and with external contacts;
• Assist with the coordination of RJCS/RJIC breakouts at the National Business Conference.

What can you expect from us?

Our most important investment is in people. Raymond James Ltd offers flexible workstyles, a competitive compensation and benefits package. Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid Time Off, Volunteer Days, Discretionary Bonuses, Tuition Reimbursement and many more! We also support internal promotion and community involvement.

Qualifications:

• Proficiency in English, oral and written;
• Minimum 2 years related work experience in the investment industry;
• Completion of an undergraduate degree or diploma;
• Proficiency with MS Office including Word, Excel, PowerPoint and Outlook;
• Experience with MS CRM is an asset;
• Ability to take initiative, determine priorities and work with minimal supervision;
• Strong analytical and communication skills;
• Strong organizational, multi-tasking and time management skills with the ability to prioritize;
• Ability to work in a fast-paced environment and demonstrate a professional and friendly manner;
• Flexibility and willingness to assist other team members as required;
• Excellent aptitude for detail; with strong organizational, multi-tasking and prioritizing skills;
• Well-developed, proven customer service and interpersonal skills;
• Willingness and ability to learn new applications;

Ability to:

• Show initiative and take direction as requested;
• Work within deadlines in a high-volume and demanding environment while maintaining a high level of service and attention to detail;
• Demonstrate advanced face-to-face, email, videoconferencing, and telephone etiquette and relationship management skills;
• Work independently as well as collaboratively within a team environment;
• Demonstrate a professional manner to establish and maintain effective working relationships at all levels of the organization;
• Exercise tact and discretion in the handling of confidential information.

Raymond James Ltd. recognizes the value of a diverse workforce and appreciates the unique skills and special contribution of each employee. We are committed to accessibility for candidates through all stages of the recruitment process. Should you require accommodation, please contact Human Resources via email at [e-mail].